Accountability (Principle 1)
BC Athletics is responsible for all personal information under our control and the policies and practices we employ for handling this information to ensure our organization complies with the provincial privacy legislation. For more information on our policies or, should you have any concerns, please contact our privacy officer whose contact information is listed at the end of this document.
Identifying Purposes (Principle 2)
Our office collects personal information from its employees for the purposes of personnel and employment matters, such as payroll, benefits, taxation, insurance and employment references. Personal information collected from our employees to enable us to fulfill our information collected from our employees to enable us to fulfill our responsibilities as an employer include:
- contact information
- social insurance numbers
- employment references
- resume—to include education and work history
In the normal course of business, your information may be viewed by computer and accounting personnel.
Consent (Principle 3)
As an employee, personal information collected will only be used to comply with our responsibility as an employer and your consent is implied. Employees will be notified if their personal information is to be used for purposes other than those originally indicated.
Limiting Collection (Principal 4)
Personal information collected on employees is limited to our needs as an employer.
Limiting use, Disclosure and Retention (Principle 5)
Personal information will not be used, disclosed or retained for purposes other than those identified above and will only be retained for as long as necessary to fulfill those purposes or as required by law. When it is no longer required, all personal information would be destroyed in a manner that recognizes the sensitivity of the information.
Accuracy (Principle 6)
To ensure the accuracy of the personal information, our office encourages its employees to ensure that our records are accurate and up-to-date. Employees can notify the privacy officer when there is a change.
Safeguards (Principle 7)
Our office will take reasonable steps to ensure the personal information under our control will be protected for unauthorized use and discolor appropriate to the sensitivity of the information.
Openness (Principle 8)
Information on our policies and practices are available to employees. Please direct your enquiries to our privacy officer.
Individual Access (Principle 9)
An individual can request to view their personal information held by our office by contacting our privacy officer. An employee can challenge the accuracy and completeness of the information and have it amended as appropriate.
Challenge Compliance (Principle 10)
Should an employee lodge a complaint regarding our compliance with the Act, a complaint can be filed with our privacy officer. All complaints will be investigated by the privacy officer who will respond to the complainant. In the event the complainant remains dissatisfied, a formal complaint can be made to the provincial Information and Privacy Commissioner.
We will be guided by the relevant section of the Act and the directives of the Ministry of Management Services as amended on occasion.
How to contact our Privacy Officer
Name: Sam Collier
Title: Manager, Registration and Membership Services
Address: BC Athletics, 2001-B 3713 Kensington Ave, Burnaby, BC V5B 0A7