2010 BC Athletics Annual General Meeting
December 4, 5, 6, 2009
and
2010 BC Athletics Annual Awards Banquet
December 5, 2009
In this section:
Related pages:
Past Reports & Resolutions:
It is the intent of BC Athletics to use the website for the dissemination of as much information, forms, updates etc. as possible. All of the forms required for the BC Athletics Annual General Meeting and Awards Banquet will be available on the website in on-line and PDF format. Only forms or reports not available on the website by noon December 3, 2009 will be available at the AGM Meetings. Anyone requiring information / forms to be mailed to them should contact the BC Athletics office.
All participants must be 2009 individual members of BC Athletics
Venue
Hilton Vancouver Airport, Richmond B.C.
5911 Minoru Blvd, Richmond BC
Click
here for interactive map
Hotel: (604) 273-6336
Central Reservations: 1-800-HILTONS
Hotel Info (
430 KB)
BC Athletics guest room rate: $119.00 - Single/Double (plus taxes), extra person $20.
Due to preparations leading up to the 2010 Olympics the Hilton Vancouver Airport is experiencing an increase in bookings for the month of December 2009. If you are planning on staying at the hotel during the AGM you are strongly advised to book your room requirements now — don't wait until later in the year.
Please make reservations directly with the hotel and refer to the BC Athletics group rate. The group rate is valid up to (date TBA) or until the limited number of rooms set aside with that rate are booked so please book early.
Agenda and Package Index
- 2010 AGM Agenda
(140 KB) updated Dec 3
You'll need the free Adobe Acrobat Reader to view and print the PDF files.
Minutes
Reports
All
reports will be in PDF format and open in a new window. You'll need the free Adobe Acrobat Reader to view & print.
A sign up list is posted here for delegates who wish to speak to a report at the AGM meetings on Friday and Saturday.
Please forward any questions or comments to the report author(s). It is hoped that the majority of questions, clarifications and comments can be dealt with prior to the meetings.
All PDF format and open in a new window. You'll need the free Adobe
Acrobat Reader to view and print the files.
Previous years:
- 2009 AGM Reports
- 2008 AGM Reports
- 2007 AGM Reports
- 2006 AGM Reports
- 2005 AGM Reports
- 2004 AGM Reports
Resolutions
- 2010
Resolutions - amended Dec 1
(130 KB)
Forward any and all resolutions that you, your committee, or your club wish to have brought forth at the Annual General Meeting to the BC Athletics office by OCTOBER 16, 2009. Resolutions received by the deadline will be reviewed at the October 24, 2009 Board of Directors Meeting. Resolutions will be posted on the BC Athletics website by November 4, 2009. If resolutions were not received by OCTOBER 16 2009, they can only be brought forth on the floor at the Annual General Meeting as recommendations to the Board of Directors unless ruled by the membership at the AGM to be an urgent matter.
Past years:
- 2009 Resolutions
- 2008 Resolutions
- 2007 Resolutions
- 2006 Resolutions
- 2005
Resolutions
- 2005 Proposed Resolution (received after deadline)
- 2004 Resolutions
2010 Elections for BC Athletics Officers
- 2010 Elections for BC Athletics
Officers (65 KB) posted Nov 27
- 2010 BC Athletics Board of Directors Nomination Form |
(25 KB)
AGM Forms
BC Athletics Annual General Meeting Information and forms available
on-line (first link) and/or in printer-friendly ( PDF) format: (forms open in a new
window)
- 2010 AGM Delegate Registration Form |
(45 KB)
- 2009 BC Athletics Individual Membership Form
- 2010 Resolution Form |
(23 KB)
- 2010 BC Athletics AGM Proxy Vote Form |
(40 KB)
- 2010 BC Athletics Board of Directors Nomination Form |
(21 KB)
- Voting Procedures and
2009 Club Membership List (27 KB)
- Awards Banquet
Reservations Order form
(24 KB) Ticket order deadline has been extended to Dec 2/09
Voting Procedures
- Vote
Distribution and Procedures
- All Board Members are allowed 1 vote.
- Vote Distribution for member clubs is based on the number of
members clubs had as of September 30, 2009:
- 5 - 39 members: 1 vote
- 40 - 79 members: 2 votes
- 80 - 119 members: 3 votes
- 120 - 159 members: 4 votes
- 160+ members: 5 votes.
- Each member club appoints a member(s) of their club as voting delegate(s) and alternate(s) to vote on behalf of their club.
- The names of all voting delegates and alternates must be submitted in writing to the BC Athletics office Prior to the Annual General Meeting.
- All voting delegates must be 2009 members of BC Athletics at the time of the Annual General Meeting.
- Proxy votes are only permitted if written notification is filed with the BC Athletics office. Proxy votes are used when clubs who do not have a voting delegate at the AGM wish to have another BCA club who will have a voting delegate(s) attending the AGM vote on their behalf.
- Discrepancies in registered club members should be reported to sam.collier@bcathletics.org.
- Athletics Society/Organization Affiliate Clubs & Athletics Post Secondary (School) Affiliate Clubs carry 1 Vote.
2010 BC Athletics AGM Weekend FAQ's
Annual General Meeting:
Do I have to be a member in order to attend?
Yes. All participants in the 2010 BC Athletics Annual General Meeting must be 2009 Individual members of the association and the clubs they represent must be 2009 BC Athletics Club members at the time of the AGM.
How can I be sure I get the special room rate at the AGM Hotel?
A block of rooms has been allocated to BC Athletics under the special room rate. Once those rooms are gone the BC Athletics room rate will not be available. Due to the 2010 Olympics rooms are going quickly so it’s a good idea for you to book your rooms far in advance.
How do I register as a delegate at the AGM?
All registrations will be done through the online system for the 2010 AGM. Club Presidents or a member of the Club Executive must registrar club delegates for the Annual General Meeting. Non-voting delegates can register themselves directly on the on-line system. All delegates must be current BC Athletics members at the time of the AGM.
Who must register as a delegate to the AGM?
Everyone who attends – voting and non-voting must register for the BC Athletics Annual General Meeting. Upon arriving at the AGM meetings you will be asked to sign in at the registration for the Friday and Saturday sessions.
Who needs to complete the “Proxy Vote Form”?
Clubs use Proxy Votes when they are NOT going to have a delegate registered at the AGM to vote. The Proxy Vote Form is used to formally give one clubs’ votes to another club who will be attending the AGM to vote on their behalf. If you club will have a voting delegate attending the AGM then the Proxy Vote form does not need to be submitted.
Annual Awards Banquet:
I'm an invited Guest – do I need to RSVP?
All Invited Guests, Nominees and Award Recipients are asked to RSVP their attendance to taunya.geelhoed@bcathletics.org or (604) 333-3554 no later than December 2nd, 2009 – 12:00 noon in order to ensure seating is available for them.
When and how can I purchase tickets to the Awards Banquet?
Tickets to the Awards Banquet must be purchased ahead of time. Tickets can be purchased up to November 27, 2009. Ticket order deadline has been extended to Dec 2/09 There will be no tickets available after the deadline. The ticket order form is available on the website. You can also contact Taunya Geelhoed at taunya.geelhoed@bcathletics.org or (604) 333-3554 to purchase tickets.
How can I be sure my group gets seated together at the banquet?
If you want to sit together as a group please contact taunya.geelhoed@bcathletics.org or (604) 333-3554 and indicate the name of the group and the individuals included. We will do our very best to accommodate your request. Seating is set up in tables of 8.
What do I do if I require a special meal?
If you or someone in your party requires a special meal, please contact sam.collier@bcathletics.org or (604) 333-3556 to make arrangements before December 2, 2009.
How do I dress for the Annual Awards Banquet?
Dress for the Annual Awards Banquet is "Business Casual".
Awards Banquet
Saturday, December 5, 2009, Hilton Vancouver Airport Hotel
- 6:00 pm - 7:00 pm – Hospitality Hour (no host)
- 7:00 pm – Dinner to be followed by awards presentations
Awards Banquet Tickets
- Cost: $40 pp + 5% GST
- The absolute deadline for ordering tickets is December 2, 2009 - tickets will NOT be available after that date.
- Invited Special Guests must contact the BC Athletics office at (604) 333-3556 to confirm their attendance prior to December 2, 2009 in order to make sure seating is available for them.
2009 Awards Nominees and Winners
- List of winners posted Dec 7
Awards Banquet Forms
- Reservations
Order form
order by December 2, 2009
