2012 BC Athletics Annual General Meeting

December 2, 3, 4, 2011

and

2011 BC Athletics Annual Awards Banquet

December 3, 2011

photos Awards Banquet 2011 Photo Gallery | Extra Photos

Related pages:

Past Reports & Resolutions:

It is the intent of BC Athletics to use the website for the dissemination of as much information, forms, updates etc. as possible. All of the forms required for the BC Athletics Annual General Meeting and Awards Banquet will be available on the website in on-line and PDF format.

All participants must be 2011 individual members of BC Athletics.
All Clubs present at the 2012 AGM must be 2011 Club Members of BC Athletics.

Venue: AGM

Hilton Vancouver Airport, Richmond B.C.
5911 Minoru Blvd, Richmond BC
Click here for interactive map

Hotel: (604) 273-6336
Central Reservations: 1-800-HILTONS

Hotel Info (PDF file 430 KB)
BC Athletics guest room rate: $109.00 - Single/Double (plus taxes), extra person $20.

Please make reservations directly with the hotel and refer to the BC Athletics group rate. The group rate is only available until November 2, 2011 or until the limited number of rooms set aside with that rate are booked so please book early.

Venue: Awards Banquet

CHANGE IN VENUE THIS YEAR:
SHERATON VANCOUVER AIRPORT HOTEL (Beside the Hilton, Vancouver Airport Hotel)
7551 Westminster Hwy, Richmond BC

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Agenda

You'll need the free Adobe Acrobat Reader to view and print the PDF files.

Minutes

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Reports

PDF file All reports will be in PDF format and open in a new window. You'll need the free Adobe Acrobat Reader to view & print.

A sign up list is posted here for delegates who wish to speak to a report at the AGM meetings on Friday and Saturday.

Please forward any questions or comments to the report author(s). It is hoped that the majority of questions, clarifications and comments can be dealt with prior to the meetings.

# Report Posted or
updated
Author(s) & email

Technical & Programs:

BC Athletics Committee Reports:
1 Junior Development Committee Nov 30 Dawn Copping
1a 2011 BC Summer Games Report Oct 24 Dale Loewen
2 Branch Officials Report Nov 17 John Cull
3 Road Running Committee Report Nov 22 Frank Stebner
4 Masters Committee Report Nov 24 Jake Madderom
7 Track & Field Committee Report Dec 1 Ron Bunting
7a Sprints & Hurdles Nov 22 Tara Self
Ian Cameron
7b Jumps Dec 1 Byron Jack
7c Throws Oct 20 Richard Collier
Harold Willers
7e Middle Distance Nov 30 Gerry Swan
7f Distance Dec 13 Jerry Tighe
7g Walks Oct 20 Al Johnston
Gerry Dragomir
2011 Records:
8a 2011 BC Midget 15, Youth, Junior, Senior Track & Field Records Nov 30 Garrett Collier
8b BC Masters Road Records Nov 18 Jake Madderom
8c 2011 BC Masters Track & Field Records Nov 17 Harold Morioka
2012 Fixtures:
9a 2012 Track & Field Fixtures: Able Bodied
2012 Track & Field Fixtures: Para
Nov 22 Garrett Collier
9b 2012 Road Running Fixtures Nov 30 Maurice Wilson
9c 2012 Cross Country Fixtures Nov 30 Maurice Wilson
Staff Reports:
10 Tech. Mgr. Road Running & Cross Country Running Dec 2 Maurice Wilson
11a Coaching Education Dec 2 Ron Bunting
12 RunJumpThrow Nov 30 Taunya Geelhoed

National & Regional Centres:

National Centres:
13a Canadian Sport Centre Pacific - National Endurance Centre - Victoria
NAHPC - Victoria 2011-12 Athlete List
Nov 3 Brent Fougner
13b National Throws Centre - Kamloops Nov 30 Judy Armstrong
Regional Centres:
14a Athletics Interior Regional Report Nov 30 Judy Armstrong
14b Athletics Fraser Valley Regional Report Nov 30 Jason Swan

Administration & Management:

15 Athletics Canada Oct 31 Danny Daniels
16a 2011 BC Athletics Membership Report — Individuals and Affiliations Oct 20 Sam Collier
16b 2011 BC Athletics Membership Report Yearly Comparison Oct 20 Sam Collier
17 Facilities Dec 2 Brian McCalder
18 Insurance Dec 1 Brian McCalder
19 Awards Dec 2 Brian McCalder
Finance:
20a 2010/2011 Audit Nov 30 Brian McCalder
20c Projected Year End March 31, 2012 Dec 2 Brian McCalder
Carey Dillen
20d Draft Budget 2012-2013 with Comparisons 2010-2011 and 2011-2012 Dec 2 Brian McCalder
Carey Dillen
BC Athletics Directors Reports:List of zones and areas covered
21a Zones 1 & 2 Oct 20 Roberta Tetlock
21b Zones 3,4 & 5 Nov 30 Sanda Turner
21c Zone 6 Dec 2 Barb Lund
21f Marketing/Communications & Sponsorship Dec 1 Brian McCalder
21g Events & Promotions Nov 30 Denise Clements
21h Administration & Planning Nov 30 Pam Medland
21i Programs & Technical Development Dec 2 Tom Dingle
21k Vice-Chair Board of Directors Nov 19 Jim Hinze
21l Chair Board of Directors Dec 1 Greg White
Strategic Plan:
22a Strategic Plan Update Dec 2 Brian McCalder
22b Strategic Plan — Imperatives, Goals and Objectives Dec 2 Brian McCalder
22c Strategic Plan — Vision, Mission, Values Dec 2 Brian McCalder
Staff Reports (cont):
23 President and CEO Dec 2 Brian McCalder

Previous years:

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Actions of Note

Past years:

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Resolutions

Past years:

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2012 Elections for BC Athletics Officers

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AGM Forms

BC Athletics Annual General Meeting Information and forms available on-line (first link) and/or in printer-friendly PDF file PDF format: (forms open in a new window)

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Voting Procedures

  • Vote Distribution and Procedures PDF file updated Nov 30
  • All Board Members are allowed 1 vote.
  • Vote Distribution is based on the number of 1st claim members in the club as of August 31 2011:
    • 5 - 39 members: 1 vote
    • 40 - 79 members: 2 votes
    • 80 - 119 members: 3 votes
    • 120 - 159 members: 4 votes
    • 160+ members: 5 votes.
  • Each member club appoints a member(s) of their club as voting delegate(s) and alternate(s) to vote on behalf of their club.
  • The names of all voting delegates and alternates must be submitted in writing to the BC Athletics office Prior to the Annual General Meeting.
  • All voting delegates must be 2011 members of BC Athletics at the time of the Annual General Meeting. All Clubs represented at the AGM must be 2011 BC Athletics Club members at the time of the Annual General Meeting.
  • Proxy votes are only permitted if written notification is filed with the BC Athletics office. Proxy votes are only used when clubs who do not have a voting delegate at the AGM wish to have another BCA club who will have a voting delegate(s) attending the AGM vote on their behalf.
  • Discrepancies in registered club members should be reported to sam.collier@bcathletics.org.
  • Athletics Society/Organization Affiliate Clubs & Athletics Post Secondary (School) Affiliate Clubs carry 1 Vote.

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2012 BC Athletics AGM Weekend FAQ's

Annual General Meeting:

Do I have to be a member in order to attend?

Yes. All participants in the 2012 BC Athletics Annual General Meeting must be 2011 Individual members of the association and the clubs they represent must be 2011 BC Athletics Club members at the time of the AGM.

How can I be sure I get the special room rate at the AGM Hotel?

A block of rooms has been allocated to BC Athletics under the special room rate. Once those rooms are gone the BC Athletics room rate will not be available. The BC Athletics guest room rate will be available until November 2, 2011 or until the block of rooms is spoken for — whichever comes first. MAKE YOUR RESERVATIONS EARLY!

How do I register as a delegate at the AGM?

All registrations will be done through the online system for the 2012 AGM. Club Presidents or a member of the Club Executive must registrar club delegates for the Annual General Meeting. Non-voting delegates can register themselves directly on the on-line system. All delegates must be current BC Athletics members at the time of the AGM.

Who must register as a delegate to the AGM?

Everyone who attends– voting and non-voting must register for the BC Athletics Annual General Meeting. Upon arriving at the AGM meetings you will be asked to sign in at the registration for the Friday and Saturday sessions.

Who needs to complete the “Proxy Vote Form”?

Clubs use Proxy Votes when they are NOT going to have a delegate registered at the AGM to vote. The Proxy Vote Form is used to formally give one clubs' votes to another club who will be attending the AGM to vote on their behalf. If you club will have a voting delegate attending the AGM then the Proxy Vote form does not need to be submitted.

Annual Awards Banquet:

I'm an invited Guest – do I need to RSVP?

YES. All Invited Guests, Nominees and Award Recipients are asked to RSVP their attendance to taunya.geelhoed@bcathletics.org or (604) 333-3554 no later than November 25 in order to ensure seating is available for them.

When and how can I purchase tickets to the Awards Banquet?

Tickets to the Awards Banquet must be purchased ahead of time. Tickets can be purchased up to November 25, 2011. Tickets will not be available after the deadline.

How can I be sure my group gets seated together at the banquet?

If you want to sit together as a group please contact taunya.geelhoed@bcathletics.org or (604) 333-3554 and indicate the name of the group and the individuals included. We will do our very best to accommodate your request. Seating is set up in tables of 8.

How do I dress for the Annual Awards Banquet?

Dress for the Annual Awards Banquet is "Business Casual".

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Awards Banquet

Saturday, December 3, 2011
CHANGE IN VENUE THIS YEAR:
SHERATON VANCOUVER AIRPORT HOTEL (Beside the Hilton, Vancouver Airport Hotel)
7551 Westminster Hwy, Richmond BC

  • 6:00 pm – 7:00 pm — Hospitality Hour (no host)
  • 7:00 pm — Dinner to be followed by awards presentations

photos Awards Banquet 2011 Photo Gallery | Extra Photos

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