2012 BC Athletics Annual General Meeting
December 2, 3, 4, 2011
and
2011 BC Athletics Annual Awards Banquet
December 3, 2011
Awards Banquet 2011 Photo Gallery | Extra Photos
In this section:
Related pages:
Past Reports & Resolutions:
It is the intent of BC Athletics to use the website for the dissemination of as much information, forms, updates etc. as possible. All of the forms required for the BC Athletics Annual General Meeting and Awards Banquet will be available on the website in on-line and PDF format.
All participants must be 2011 individual members of BC Athletics.
All Clubs present at the 2012 AGM must be 2011 Club Members of BC Athletics.
Venue: AGM
Hilton Vancouver Airport, Richmond B.C.
5911 Minoru Blvd, Richmond BC
Click
here for interactive map
Hotel: (604) 273-6336
Central Reservations: 1-800-HILTONS
Hotel Info (
430 KB)
BC Athletics guest room rate: $109.00 - Single/Double (plus taxes), extra person $20.
Please make reservations directly with the hotel and refer to the BC Athletics group rate. The group rate is only available until November 2, 2011 or until the limited number of rooms set aside with that rate are booked so please book early.
Venue: Awards Banquet
CHANGE IN VENUE THIS YEAR:
SHERATON VANCOUVER AIRPORT HOTEL (Beside the Hilton, Vancouver Airport Hotel)
7551 Westminster Hwy, Richmond BC
Agenda
- 2012 AGM Agenda (as web page) updated Nov 30
- 2012 AGM Agenda (as PDF file)
(450 KB) updated Nov 30
You'll need the free Adobe Acrobat Reader to view and print the PDF files.
Minutes
Reports
All reports will be in PDF format and open in a new window. You'll need the free Adobe Acrobat Reader to view & print.
A sign up list is posted here for delegates who wish to speak to a report at the AGM meetings on Friday and Saturday.
Please forward any questions or comments to the report author(s). It is hoped that the majority of questions, clarifications and comments can be dealt with prior to the meetings.
Previous years:
- 2011 AGM Reports
- 2010 AGM Reports
- 2009 AGM Reports
- 2008 AGM Reports
- 2007 AGM Reports
- 2006 AGM Reports
- 2005 AGM Reports
- 2004 AGM Reports
Actions of Note
- Summary of 2011 Motions and Actions of Note posted Dec 2
Past years:
Resolutions
- 2012
Resolutions - posted Nov 3
(350 KB)
Past years:
- 2011 Resolutions
- 2010 Resolutions
- 2009 Resolutions
- 2008 Resolutions
- 2007 Resolutions
- 2006 Resolutions
- 2005 Resolutions
- 2005 Proposed Resolution (received after deadline)
- 2004 Resolutions
2012 Elections for BC Athletics Officers
- 2012 Elections for BC Athletics
Officers (290 KB)
- Nominations received to date posted Dec 1
AGM Forms
BC Athletics Annual General Meeting Information and forms available
on-line (first link) and/or in printer-friendly PDF format: (forms open in a new
window)
Voting Procedures
- Vote Distribution and Procedures
updated Nov 30
- All Board Members are allowed 1 vote.
- Vote Distribution is based on the number of 1st claim members in the club as of August 31 2011:
- 5 - 39 members: 1 vote
- 40 - 79 members: 2 votes
- 80 - 119 members: 3 votes
- 120 - 159 members: 4 votes
- 160+ members: 5 votes.
- Each member club appoints a member(s) of their club as voting delegate(s) and alternate(s) to vote on behalf of their club.
- The names of all voting delegates and alternates must be submitted in writing to the BC Athletics office Prior to the Annual General Meeting.
- All voting delegates must be 2011 members of BC Athletics at the time of the Annual General Meeting. All Clubs represented at the AGM must be 2011 BC Athletics Club members at the time of the Annual General Meeting.
- Proxy votes are only permitted if written notification is filed with the BC Athletics office. Proxy votes are only used when clubs who do not have a voting delegate at the AGM wish to have another BCA club who will have a voting delegate(s) attending the AGM vote on their behalf.
- Discrepancies in registered club members should be reported to sam.collier@bcathletics.org.
- Athletics Society/Organization Affiliate Clubs & Athletics Post Secondary (School) Affiliate Clubs carry 1 Vote.
2012 BC Athletics AGM Weekend FAQ's
Annual General Meeting:
Do I have to be a member in order to attend?
Yes. All participants in the 2012 BC Athletics Annual General Meeting must be 2011 Individual members of the association and the clubs they represent must be 2011 BC Athletics Club members at the time of the AGM.
How can I be sure I get the special room rate at the AGM Hotel?
A block of rooms has been allocated to BC Athletics under the special room rate. Once those rooms are gone the BC Athletics room rate will not be available. The BC Athletics guest room rate will be available until November 2, 2011 or until the block of rooms is spoken for — whichever comes first. MAKE YOUR RESERVATIONS EARLY!
How do I register as a delegate at the AGM?
All registrations will be done through the online system for the 2012 AGM. Club Presidents or a member of the Club Executive must registrar club delegates for the Annual General Meeting. Non-voting delegates can register themselves directly on the on-line system. All delegates must be current BC Athletics members at the time of the AGM.
Who must register as a delegate to the AGM?
Everyone who attends– voting and non-voting must register for the BC Athletics Annual General Meeting. Upon arriving at the AGM meetings you will be asked to sign in at the registration for the Friday and Saturday sessions.
Who needs to complete the “Proxy Vote Form”?
Clubs use Proxy Votes when they are NOT going to have a delegate registered at the AGM to vote. The Proxy Vote Form is used to formally give one clubs' votes to another club who will be attending the AGM to vote on their behalf. If you club will have a voting delegate attending the AGM then the Proxy Vote form does not need to be submitted.
Annual Awards Banquet:
I'm an invited Guest – do I need to RSVP?
YES. All Invited Guests, Nominees and Award Recipients are asked to RSVP their attendance to taunya.geelhoed@bcathletics.org or (604) 333-3554 no later than November 25 in order to ensure seating is available for them.
When and how can I purchase tickets to the Awards Banquet?
Tickets to the Awards Banquet must be purchased ahead of time. Tickets can be purchased up to November 25, 2011. Tickets will not be available after the deadline.
How can I be sure my group gets seated together at the banquet?
If you want to sit together as a group please contact taunya.geelhoed@bcathletics.org or (604) 333-3554 and indicate the name of the group and the individuals included. We will do our very best to accommodate your request. Seating is set up in tables of 8.
How do I dress for the Annual Awards Banquet?
Dress for the Annual Awards Banquet is "Business Casual".
Awards Banquet
Saturday, December 3, 2011
CHANGE IN VENUE THIS YEAR:
SHERATON VANCOUVER AIRPORT HOTEL (Beside the Hilton, Vancouver Airport Hotel)
7551 Westminster Hwy, Richmond BC
- 6:00 pm – 7:00 pm — Hospitality Hour (no host)
- 7:00 pm — Dinner to be followed by awards presentations
