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2008 BC Athletics Annual General Meeting

January 25, 26, 27, 2008

and

2008 BC Athletics Annual Awards Banquet

January 26, 2008

Important Deadlines:

  • January 18, 2008 - BC Athletics Guest Rate - Hilton Vancouver Airport
  • January 23, 2008 - 2008 Awards Banquet tickets
  • January 25, 2008 - Voting Delegate Registration Forms must be submitted to the BC Athletics office
  • January 26, 2008 - 2008 Board of Directors Nominations

In this section:

Venue  |  Schedule  |  Agenda & Package Index  |  Actions of Note  |  Strategic Planning Session  |  Reports  |  Info Available at the AGM  |  Resolutions  |  Elections  |  Forms  |   Voting Procedures  |  Banquet Info

Related pages:

Awards/Scholarships  |  Membership  |  2007 Reports & Resolutions  |  2006 Reports & Resolutions  |  2005 Reports & Resolutions  |  2004 Reports & Resolutions

It is the intent of BC Athletics to use the website for the dissemination of as much information, forms, updates etc. as possible. All of the forms required for the BC Athletics Annual General Meeting and Awards Banquet will be available on the website in on-line and PDF format. Only forms or reports not available on the website by noon January 24, 2008 will be available at the AGM Meetings. Anyone requiring information / forms to be mailed to them should contact the BC Athletics office.

All participants must be 2008 individual members of BC Athletics

Venue

Hilton Vancouver Airport, Richmond B.C.
5911 Minoru Blvd, Richmond BC
Click here for interactive map

Hotel: (604) 273-6336
Central Reservations: 1-800-HILTONS

Hotel Info (PDF file 430 KB)
BC Athletics guest room rate: $119.00 - Single/Double (plus taxes), extra person $20.
Please make reservations directly with the hotel and refer to the BC Athletics group rate (valid up to Jan 18, 2008).

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Schedule

Updated Jan 18

Friday, January 25, 2008

  • 6:00 pm - Registration
  • 7:00 pm - Annual General Meetings

Saturday, January 26, 2008

  • 8:00 am - Registration
  • 8:30 am - Annual General Meetings

Sunday, January 27, 2008

  • 9:00 am
    • Senior, Junior, Juvenile Track & Field Committee Meetings
    • Branch Officials Committee Meeting
    • Road Running Committee Meeting
  • 10:00 am Junior Development Committee Meeting
  • 11:00 am Cross Country Committee Meeting

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Agenda and Package Index

You'll need the free Adobe Acrobat Reader to view and print the PDF file.

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Actions of Note

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Strategic Planning Session

(Agenda #13) 
Saturday, January 26th
11:00am - 1:00pm

Related documents:

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Reports

PDF fileAll reports are in PDF format and open in a new window. You'll need the free Adobe Acrobat Reader to view & print.

A sign up list is posted here for delegates who wish to speak to a report at the AGM meetings on Friday and Saturday.

Please forward any questions or comments to the report author(s). It is hoped that the majority of questions, clarifications and comments can be dealt with prior to the meetings.

# Report Posted or
updated
Author(s) email
1 Awards Jan 23 brian.mccalder@bcathletics.org
2 Communications Jan 24 sam.collier@bcathletics.org
jolfert@bcathletics.org
 
3 2007 Cross Country Committee Jan 23 egt2@sfu.ca
5 Facilities Jan 24 brian.mccalder@bcathletics.org
6 Fixtures:    
6 2008 Track & Field Fixtures Jan 24 sam.collier@bcathletics.org
6 Sanctioned XC Calendar Jan 24 maurice.wilson@bcathletics.org
6 Sanctioned RR Calendar Jan 24 maurice.wilson@bcathletics.org
8 Insurance Jan 23 brian.mccalder@bcathletics.org
9 JD Committee Jan 13 dlclements@shaw.ca
9b BC Summer Games Jan 13 trackvictoria@shaw.ca
10 Marketing Jan 24 brian.mccalder@bcathletics.org
11 Masters Jan 16 jake_madderom@telus.net
himorioka@telus.net
12 Membership:    
12 Notes to the 2007 Membership Report Jan 20 sam.collier@bcathletics.org
12 Yearly Comparison Jan 22 sam.collier@bcathletics.org
12 Detailed Membership Breakdown Jan 22 sam.collier@bcathletics.org
13 Officials Jan 13 johncull@telus.net
15 Records:    
15 2007 Track Field Records Jan 21 rcollier@lynx.bc.ca
15 New T&F Masters Records in 2007 Jan 22 himorioka@telus.net
16a Fraser Valley Regional Centre Jan 13 jason@valleyroyals.org
16b Pacific Sport Interior Centre Jan 28 j2armstrong@shaw.ca
17 Road Running Committee Jan 24 fstebner@shaw.ca
18d Zone 7/8 Jan 28 pgtrack@telus.net
19 Athletics Canada Jan 13 danmeister99@shaw.ca
20 RunJumpThrow Jan 16 jolfert@bcathletics.org
21 Juv./Jun./Sr. Track & Field Committee Jan 18 ronbunting@bcathletics.org
21a Sprints Jan 16 tfcameron@hotmail.com
21b Hurdles Jan 13 ronparker66@shaw.ca
murr4399@shaw.ca
21c Jumps Jan 16 barb_stillrunning@shaw.ca
byronjack@canada.com
21d Throws Jan 17 nsln10@shaw.ca
rcollier@lynx.bc.ca
21e Combined Events Jan 13 gregpeters@monarch.net
21f Middle Distance / Distance Jan 16 gswan@uniserve.com
rconnors@uvic.ca
runner@intergate.bc.ca
sue_northey@sd33.bc.ca
allen_955@yahoo.ca
22 Finance Jan 24 brian.mccalder@bcathletics.org
harrietlizjones@yahoo.com
22 2006-07 Audited Financial Statement Jan 25 brian.mccalder@bcathletics.org
harrietlizjones@yahoo.com
22 2008-09 Budget and Projections to Mar 31 2008 Jan 23 brian.mccalder@bcathletics.org
harrietlizjones@yahoo.com
24 Technical Manager RR & XC Jan 23 maurice.wilson@bcathletics.org
26 Chair Jan 28 larryghgarper@telus.net
27 President & CEO Jan 24 brian.mccalder@bcathletics.org

Previous years:

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Information Available at the 2008 AGM

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Resolutions

Resolutions received after January 4, 2008 can only be brought forth on the floor at the Annual General Meeting as recommendations to the Board of Directors.

Past years:

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2008 Elections for BC Athletics Officers

A detailed description of the positions to be elected at the 2008 AGM, plus nomination form (online and PDF versions), is available here.

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AGM Forms

BC Athletics Annual General Meeting Information and forms available on-line (first link) and/or in printer-friendly (PDF filePDF) format: (forms open in a new window)

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Voting Procedures

  • All Board Members are allowed 1 vote
  • Vote Distribution for member clubs is based on the number of members clubs had as of September 30, 2007:
    • 5 - 39 members: 1 vote
    • 40 - 79 members: 2 votes
    • 80 - 119 members: 3 votes
    • 120 - 159 members: 4 votes
    • 160+ members: 5 votes
  • Each member club appoints a member(s) of their club as voting delegate(s) and alternate(s) to vote on behalf of their club
  • The name(s) of all voting delegates(s) and alternate(s) must be submitted in writing to the BC Athletics office Prior to the Annual General Meeting (Delegate Registration Form)
  • All voting delegates must be current members of BC Athletics at the time of the Annual General Meeting
  • Proxy Vote Form - PLEASE READ CAREFULLY:
    Proxy Vote Forms are needed when a club does not plan to have any delegates present at the Annual General Meeting but wishes to have their votes cast by another club who will be in attendance. Proxy votes are only permitted when written notification (Proxy Vote Form) is received in the BC Athletics office prior to the Annual General Meeting.
  • Club Registrars should get in touch with the BC Athletics office at sam.collier@bcathletics.org if there are discrepancies with the number of members in their club.
  • Club membership numbers for 2007 will be updated on the website as required.

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Awards Banquet

Saturday, January 26, 2008

  • 6:00 pm - 7:00 pm – Hospitality Hour (no host)
  • 7:00 pm – Dinner to be followed by awards presentations

Awards Banquet Tickets

  • Cost: $40 + GST for individuals; $305 + GST for Group of 8
  • The absolute deadline for ordering tickets is January 23, 2008 - tickets will NOT be available after that date.
  • Invited Special Guests must contact the BC Athletics office at (604) 737-3177 to confirm their attendance prior to January 23, 2008 in order to make sure seating is available for them.

Awards Banquet Forms

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