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About BCA >> Policies,
Procedures & Strategic Plan >> Privacy Policy
>> Appendix III
APPENDIX III
BC ATHLETICS PRIVACY POLICY—EMPLOYEES
BC Athletics' privacy policy explains what personal information is
being collected from its employees, how this personal information is being
used, to whom it is being disclosed and how it is stored and protected.
This Privacy Policy has been developed in accordance with our legal
obligations.
Accountability (Principle 1)
BC Athletics is responsible for all personal information under our
control and the policies and practices we employ for handling this
information to ensure our organization complies with the provincial
privacy legislation. For more information on our policies or, should you
have any concerns, please contact our privacy officer whose contact
information is listed at the end of this document.
Identifying Purposes (Principle 2)
Our office collects personal information from its employees for the
purposes of personnel and employment matters, such as payroll, benefits,
taxation, insurance and employment references. Personal information
collected from our employees to enable us to fulfill our information
collected from our employees to enable us to fulfill our responsibilities
as an employer include:
- contact information
- social insurance numbers
- employment references
- resume—to include education and work history
In the normal course of business, your information may be viewed by
computer and accounting personnel.
Consent (Principle 3)
As an employee, personal information collected will only be used to
comply with our responsibility as an employer and your consent is implied.
Employees will be notified if their personal information is to be used for
purposes other than those originally indicated.
Limiting Collection (Principal 4)
Personal information collected on employees is limited to our needs as
an employer.
Limiting use, Disclosure and Retention (Principle 5)
Personal information will not be used, disclosed or retained for
purposes other than those identified above and will only be retained for
as long as necessary to fulfill those purposes or as required by law. When
it is no longer required, all personal information would be destroyed in a
manner that recognizes the sensitivity of the information.
Accuracy (Principle 6)
To ensure the accuracy of the personal information, our office
encourages its employees to ensure that our records are accurate and
up-to-date. Employees can notify the privacy officer when there is a
change.
Safeguards (Principle 7)
Our office will take reasonable steps to ensure the personal
information under our control will be protected for unauthorized use and
discolor appropriate to the sensitivity of the information.
Openness (Principle 8)
Information on our policies and practices are available to employees.
Please direct your enquiries to our privacy officer.
Individual Access (Principle 9)
An individual can request to view their personal information held by
our office by contacting our privacy officer. An employee can challenge
the accuracy and completeness of the information and have it amended as
appropriate.
Challenge Compliance (Principle 10)
Should an employee lodge a complaint regarding our compliance with the
Act, a complaint can be filed with our privacy officer. All complaints
will be investigated by the privacy officer who will respond to the
complainant. In the event the complainant remains dissatisfied, a formal
complaint can be made to the provincial Information and Privacy
Commissioner.
We will be guided by the relevant section of the Act and the directives
of the Ministry of Management Services as amended on occasion.
How to contact our Privacy Officer
- Name: Sam Collier
- Title: Manager, Registration and Membership Services
- Address: BC Athletics, 1367 West Broadway, Ste 206, Vancouver, BC V6H
4A9
- Phone: 604-737-3177
- Fax: 604-737-3171
- Email: sam.collier@bcathletics.org
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