Printed from www.bcathletics.org.
BC Athletics Registrar Bulletin
# 2008-01: September 11, 2007
October 1st will begin the 2008 BC Athletics membership year. New or
renewing memberships you enter after September 30th will be considered a
BC Athletics member for the remainder of 2007 and for all of 2008.
- All 2007 memberships outstanding on the system as unpaid and/or
those that need to be entered, need to be fully processed by September
30, 2007. Once all of your 2007 members have been entered create
invoices for any members outstanding on the system, and get them paid
prior to starting your 2008 membership roster.
- You will need to complete a 2008 Registrar's waiver and get it
in to me prior to October 1st in order to continue having access to
ACDirect.
The process to renew access to ACDirect for existing Registrars will
be as follows:
- The 2008 BC Athletics Club Registrar Waiver Form - 2008
Registration Year is now available on the website at: www.bcathletics.org/main/pdf/registrarwaiver.pdf
- Complete the form and fax/mail it in to Sam Collier at the BC
Athletics office - Fax: (604) 737-3171 or #206, 1367 W. Broadway,
Vancouver BC V6H 4A9
- I will keep the 2008 waivers on file and go in to the system on
October 1st and update your access.
- Once I approve your access to ACDirect you will receive an
"Expired password" message on your first login.
- You will be required to change your password.
- Once you have changed your password you will be up and running.
New Registrars for 2008 need to have their 2008 Registrars waiver
form sent in to me. Once I've received a 2008 waiver form from the new
Registrar, the previous Registrar will be taken off the system and the
new Registrar will be given access.
- On October 1st you will be able to enter new and renewing
memberships for your 2008 club roster and be able to access your 2007
roster if you need to. If your members get their 2008 memberships in
to you early it's easier for you to get them processed right away and
not have them all arrive at once in the new year.
- Remember that when you sign up people after October 1st for the 2008
membership year, while they are a member of your club now for the
remainder of 2007, there is the possibility that they won't sign up
with you in January for 2008. If that happens email me with the
person's name and I will go in and change their affiliation status to
"Unattached" for 2008.
- Younger athletes may join at the end of this year as one age
category but be an older age category in 2008. They need to pay the
2008 age category (example: Juvenile in 2007 to Junior in 2008) when
they join up in late 2007. They can compete in the cross country
season at the younger age for the remainder of 2007 and then move up
in 2008 to the older category.
The 2008 Club Membership Application Forms are now available on the
website. Club memberships run from January 1st to December 31st each year.
All Club membership applications and renewal fees must be received no
later than March 31, 2008 in order to keep the club affiliation with BC
Athletics current.
A couple of other items/reminders -
The 2007/2008 School District Memberships are now available on the
website for use by School Districts in Zones 1, 2, 6, 7 & 8. School
and School District memberships done now will be valid through to the end
of the school year. www.bcathletics.org/main/schools.htm
If you have any questions just give me a shout - that's what I'm here
for.
Cheers
Sam
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