Event Directors' Resources
In this section:
What you'll find:
Refer to this page for materials and information to help you promote and organize a safe and successful event. BCA and related logos for brochures and websites are available for download at the bottom of the page. If you need other BCA-related logos please email us with your request.
Event Director Resources
Event Organizers' Manuals
- Track & Field Meet Organizer's Manual
(410 KB)
BC Athletics, through the work of the Officials Committee, has put together a Track & Field Meet Organizer's Manual. Please send your feedback with reference pages and sections on the page to: Sue Kydd.
- Race director's mini checklist (19 KB)
Sanctioning info and forms:
- Sanction your event with BC Athletics and receive access to certified BCA officials, technical assistance, listing in the Calendar of Events, website results posting, display on the BCA home page under "upcoming events" and more — plus support from the BCA office to help you organize a successful and safe event. Click here to see the purpose and benefits of sanctioning.
- Also see Forms Library for Sanctioning Applications
- Waiver and
Indemnity Form (Alternative Liability Insurance)
- BC Athletics Alternative
Liability Insurance Checklist
For Sanctioned Events:
- BCA Membership List
updated each Friday
- School and School District Members updated each Friday. Valid until July 1st 2012. Event Directors can contact Sam Collier at sam.collier@bcathletics.org if you need further information or clarification of school/school district memberships.
- BCA Affiliated Club List: Membership Status
- NEW: Hy-Tek BCA Membership Database Download Request Form
- Post-Event Submission Form (now an Excel template you can fill in and print - calculations done for you)
- Track & Field Meets — Entry/Results set up for inclusion in the Provincial and National Rankings:
Hy-Tek users wanting to ensure their results are eligible for inclusion in provincial and national results and rankings must set up their meets in a specific way. Instructions for setting up a meet in Hy-Tek are available here
(860 KB)Once the meet is set up a Hy-Tek download file is available from BC Athletics containing the required information for all BC Athletics competitive members. In order to receive the download please contact sam.collier@bcathletics.org. The download file will be updated every week leading up to your meet.
Athletes from other provinces need to provide an ACDirect number when entering the meet or their performances will not be included in the national rankings.
Results files are to be sent in to sam.collier@bcathletics.org and once verified will be forwarded to the ACDirect Results Management System.
Event Listing / Championships Bids:
- T&F Event Listing Submission Form
- RR, XC & Trail Event Listing Submission Form
- Application to Host BC Athletics Provincial Championships
- Application to Host a BC Athletics Road Running Championship
Equipment Rental:
- Equipment Rental Request Form
updated July 27/11
- Visi-vest rentals and Stop/Slow Paddles for course marshals and officials, from BC Athletics. 200 vests and 60 paddles available. Rental fee $0.60/$0.75 each for BCA member/non-member clubs. $12.00 charge per non-returned vest or paddle. Deposit of $100.00 required, returned when equipment is returned to BCA. Payment by cash, cheque or credit card. Phone 604-333-3553 or email bcathletics@bcathletics.org.
Competition Rules / Course Measurement:
- NEW Officiating Guidelines for Road and Cross Country/Trail Races (PDF)
- All Road Race and XC event directors, be sure to read: IAAF Competition Rules for Road Races & IAAF Competition Rules for Cross-Country Races
- Course Certification FAQs
- IAAF Publication “The Measurement of Road Race Courses”, Second Edition 2004 is available at www.iaaf.org/downloads/manuals/index.html
- Run Canada Committee Course Measurement site
- Technical Specifications for T&F, XC: PDF (100 KB) (new window)
Event Medical / First Aid:
- Sport Injury / Accident Report Form
To be used if one is not already provided by the attending First Aid Company or Medical Team.
General / Miscellaneous:
- Guidelines for inclusion of Para-athletes in Road Races
- Resource Guides for Clubs: 2010 Legacies Now recently published two free Resource Guides to enhance the operation of local sport organizations in BC.
- Guidelines for Food and Beverages Available at Sporting Events in BC — An easy-to-follow online resource to promote healthy food and beverage choices at sporting events is now available.
- Directory of Running Specialty Stores in BC (95 KB)
- Publications Order Form (40 KB)
Event Directors' Conferences
Excellent opportunities for race directors to network and pick up ideas.
- TBA
Logos for downloading
Last updated April 23/07
(right-click and "Save Target As..." or "Save Link As...", or click to view JPEG or GIF then save image):
- BC Athletics logo:
Black & white TIFF, 300 dpi
Colour JPEG, 300 dpi
Colour GIF, 96 dpi - BC Track and Field logo:
EPS (390 KB)
Colour JPEG (300 KB)
PNG (20 KB) - Racewalk BC logo:
TIFF (540 KB)
JPEG (40 KB) - BC Road Running logo:
EPS (350 KB)
Colour JPEG (70 KB)
Greyscale GIF, 96 dpi - BC Cross Country logo:
EPS (330 KB)
JPEG (320 KB)
Greyscale GIF, 96 dpi
PNG (24 KB) - Timex Series logo:
Black & white TIFF, 300 dpi
Colour JPEG, 300 dpi
Colour GIF, 96 dpi
