2021 BC Athletics AGM AGENDA

AGENDA

Saturday, August 21, 2021

 

All delegates must check-in, in order to take part in the AGM.  If you leave the AGM at any point during the meetings please check-out using the above links and if you return please check in again

Instructions for participation in the meetings:

  • Participants will be muted on entry and have their video turned off
  • To signal that you wish to speak turn on your video
  • Your microphone will be unmuted when you are called upon

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  1. Call to Order                                                                                                 Constitution & Bylaws
  2. Chair’s Welcome and Introductions
  3. Confirmation of Voting Privileges
  4. Urgent Matters:
    1. Resolutions received after the July 16, 2021 deadline can only be brought forth on the floor at the AGM as recommendations to the Board of Directors unless ruled by the membership at the AGM to be of an urgent matter. Resolution Form
    2. Voting Procedures:
      1. Make sure you have completed the Virtual Check-in and make sure you Check-out if you leave the proceedings and then Check-in again if you return to the meetings.
      2. Complete all fields in the voting ballots.  You will be entering the number of votes you are carrying in your choice.
      3. If a Motion is amended make sure to check off “Yes” in the “Voting on the amended Motion” field
  5. Additions to the Agenda
  6. Adoption of the Agenda 
  7. Approval of the 2020 BC Athletics AGM Minutes                  2020 AGM Minutes
  8. Questions arising from the 2020 AGM Minutes
  9. BC Athletics Board Elections – Nominating Committee Report         BOD Nomination Form
    1. Vice Chair Board of Directors (2 yrs)   Nominee:   Marcus Wong
    2. Director Administration & Planning (2 yrs)   Nominee:
    3. Director of Events & Promotions (2 yrs)   Nominee:  Jordan Myers
    4. Director Zones 3,4 & 5 (2 yrs)   Nominee:  Jasmine Gil
    5. Director Zones 1 & 2 (2 yrs)   Nominee:
    6. Director Zone 6 (2 yrs)   Nominee: Darren Willis
    7. Athlete Director (2 yrs)   voted by BC Team members   Nominee:  Rebecca Dutchak
    8. Athlete Director (2 yrs)   voted by BC Team members   Nominee:
    9. Athlete Director (1 yr)     voted by BC Team members   Nominee:
  10. Organization Management:             2021 AGM Reports
    1. Chair Board of Directors
    2. Vice Chair
    3. Zones 1 & 2
    4. Zones 3,4 & 5
    5. Zone 6
    6. Zones 7 & 8
    7. Male Athlete Director
    8. Female Athlete Director
    9. Para-athlete Director
    10. Marketing & Communications
    11. Administration & Planning
      1. Strategic Plan
    12. Events & Promotions
    13. Programs & Technical Development
  11. Program Management:
    1. Technical Manager Track & Field
      1. 2021 Track & Field Records
      2. Track & Field Committee
      3. BC Summer Games
    2. Technical Manager Road & Cross Country
      1. Road Running Committee
      2. 2021 Road Running Records
      3. Cross Country Committee
    3. Para Athletics Coordinator
    4. Masters Committee:
      1. 2021 Masters Outdoor Track & Field Records
      2. 2021 Masters Road Running Records
    5. Officials Committee
    6. Junior Development Committee
    7. Introductory Programs Coordinator
      1. Run Jump Throw Wheel
      2. Junior Development
    8. BC Endurance Project
    9. BC Throw Project
    10. Sprints/Hurdles/Jumps Project
    11. Coaching Education
    12. Registration & Membership Services
  12. Special Presentation:     2022 Athletics Canada National Track & Field Championships
  13. 10 MINUTE BREAK
  14. Finance:             
    1. Finance Report
    2. 20/21 Audited Financial Statement 
    3. Board approved 21/22 Operating Budget and DRAFT 22/23 Budget
    4. Motion to approve the 22/23 Draft Budget
    5. Motion to appoint the Auditors for the 21/22 Fiscal Year
  15. CEO
  16. Motion to accept all Reports (including Records) 
  17. Motion to approve the 2021 Motions & Actions of Note   Motions/Actions of Note
  18. Resolutions:  those wishing to have their name and vote recorded must advise the Chair prior to voting.  Those proposing and/or seconding an amendment to a resolution must state their name 2021 Resolutions
    1. Resolution #1 – Post Secondary Club Membership –Team Roster Memberships 
    2. Resolution #2 -  Entry Fees: BC Athletics Championship and Owned Events 
    3. Resolution #3 – BC Athletics Officials Annual Membership Fees 
    4. Resolution #4 -  By-law Change  Affiliated Clubs   
    5. Resolution #5 – BC Athletics Hall of Fame – Masters Eligibility 
    6. Recommendation to the BC Athletics Board of Directors – Gender Identity 
    7. Recommendation to the BC Athletics Board of Directors - Minimum Age for Registration as a BC Athletics Official 
  19. Elections – 2021 Board of Directors:
    1. Board Executive Positions:
      1. Vice Chair 
      2. Director Administration & Planning 
      3. Director Events & Promotions 
    2. Zone Director Positions: (note: only clubs in the Zone are to vote)
      1. Director Zones 1 & 2 
      2. Director Zones 3,4 & 5 
      3. Director Zone 6 
  20. Closing Remarks
  21. Motion to Adjourn the 2021 BC Athletics Annual General Meeting