Event Directors

General Info

Refer to this page for materials and information to help you promote and organize a safe and successful event. BCA and related logos for brochures and websites are available for download at the bottom of the page. If you need other BCA-related logos please email us with your request.

Event Organizers' Manuals

Sanctioning Info and Forms

Resources for Sanctioned Events

BC Athletics 2017 Competitive Athlete Members - updated 6/23/17

BC Athletics 2016/2017 School Club & School District Members - updated 6/23/17

2017 - 2nd Claim Club Declared Athletes 


 Hy-Tek BCA Membership Database Download Request Form

Post Event Submissions

Required for all BC Athletics sanctioned events. the A Post Event Submission Form and Fees must be submitted to the BC Athletics office no later than 30 days after your events.  Enter the information requested and the form will do the calculations for you.  Please use on of the forms below depending on the date of your event:

Post Event Submission Form 

Track & Field Meets - Entry/Results set up for inclusion in the Provincial and National Rankings:

Hy-Tek users wanting to ensure their results are eligible for inclusion in provincial and national results and rankings must set up their meets in a specific way. Please refer to the 2015 Athletics Canada Rankings and Results Branch Document - Appendix1 - Results Submission Guide.  Meets not set up in Hy-Tek must use the Athletics Canada Competition Results File template for their results.

Once the meet is set up a Hy-Tek download file is available from BC Athletics containing the required information for all BC Athletics competitive members. In order to receive the download please contact sam.collier@bcathletics.org. Meets can request download updates at any time leading up to the meet.

BC Athletics competitive members and competitive athletes from other provinces must provide a current AC / BCA membership number when entering meets or their performances will not be included in the national rankings.

Track & Field meets must send the following to sam.collier@bcathletics.org as soon after the meet as possible:

1.   Hy-Tek Meet Backup

2.   Athlete Roster List - sorted by gender

3.   Athlete Roster List - sorted by club/school affiliation

4.   Results.htm file

Once verified the results will be forwarded for inclusion in the B.C. and National rankings.

Equipment Rental

  • Equipment Rental Request Form - updated April 2016
  • Visi-vest rentals and Stop/Slow Paddles for course marshals and officials, from BC Athletics. 200 vests and 60 paddles available. Rental fee $0.60/$0.75 each for BCA member/non-member clubs. $12.00 charge per non-returned vest or paddle. Deposit of $100.00 required, returned when equipment is returned to BCA. Payment by cash, cheque or credit card. Phone 604-333-3553 or email bcathletics@bcathletics.org.

Event Medical / First Aid

Sport Injury / Accident Report Form
To be used if one is not already provided by the attending First Aid Company or Medical Team.

Event Directors' Conferences

Excellent opportunities for race directors to network and pick up ideas.

Logos for Downloading

Right-click (Windows) or Ctrl-click (Mac) and "Save Target As..." or "Save Link As..." or equivalent, or click to view JPEG or GIF then save image from there:

Preview Logo Downloads
bcalogo_preview BC Athletics Colour JPEG
Black & white JPEG
Colour PNG
EPS
bctrackandfield_preview BC Track and Field Colour JPEG
Black & white JPEG
Colour PNG
EPS
racewalkbc_preview Racewalk BC Colour JPEG
Black & white JPEG
Colour PNG
EPS
bcrr_preview Run BC Colour JPEG
Black & white JPEG
Colour PNG
EPS
BC Road
Running Series

Colour JPEG
Black & white JPEG
Colour PNG