2018 Motions and Actions of Note

 

BC Athletics Board of Directors 2017-2018

Report to the 2018 BC Athletics Annual General Meeting – Sept 8, 2018

 

Motions and Actions of Note

 

November 18, 2017

 

  1. Review of the BC Govt correspondence and BC Athletics reply on the non- support of BC Athletics Para-Athletics athletes.
  2. Human Resources update – contracting Jennifer Brown, BC Athletics Coaching Education Coordinator. Jennifer Schutz contracted for Coach Developer Lead.
  3. BC Athletics Brd of Directors – BC Athletics Committee Liaison assignments.
  4. Formalizing of the BC Throws Project as per funding approval for 2018-19 yr.
  5. Approval of Club / Membership applications received.

 

January 27, 2018 – Joint meeting with the Chairs/Representative from the following BC Athletics Committees:

  • Junior Development
  • Midget to Senior TF
  • Cross Country
  • Road Running
  • Masters

 

  1. 2018 Annual General Meeting dates confirmed – Sept 8th, 2018
  2. Awards banquet date set – Feb 3, 2018
  3. Approval of Club, School, and Individual Membership applications received.
  4. Membership requirements for BC Athletics Committee members – must be minimum Associate Members to reflect the requirements as per Liability Insurance.
  5. Resignation of Sanda Turner, Director Zones 3, 4, 5 
  6. Discussion on the Requirements for Club Membership approval:
    1. Consider this to bring forwarded as an amendment to the By-laws:
      1. Clubs must have a minimum of 5 BC Athletics individual “Athlete”

members in order for the club membership to be approved to

Clubs must have a minimum of five registered members with BC

Athletics and all club members active in the club on January 1st,

including club managers, executive, board of directors, coaches,

athletes and officials must have their memberships in place.

Approved. Action under review to move this forward to the membership.

  1. BC Sprints and Hurdles Project confirmed and targeted athlete camp set for March 2018
  2. BC Endurance Cross Country Camp – Whistler – details being finalized.
  3. Race Directors conference – BC Athletics/Tri-BC partnership in hosting.

 

March 7, 2018

  1. BC Athlete Assistance
    1. Clarification on the BCAAP agreement and the introduction of penalties for 2017-18 yr.
    2. Review and amending of the current BCAAP policy for Championship participation be presented to the Brd for approval.

 

April 3, 2018

  1. Revisions to the BC Athlete Assistance Program
    1. Re: eligibility for BCAAP funding 2017-18 – Approved.

 

April 24, 2018

1.   Canada Summer Jobs – confirmed 2 positions

2.   Intern student – via Vancouver language school starting in May 2018 for 8    

     Weeks.

3.  BC Govt/viaSport funding update – status quo for 2018-19 fiscal

4.   Individual and Club memberships – Approved

5.   Appointment of Director – Zones 3, 4, 5 – Jasmine Gill – Approved

7.   Human Resources – resignation of Maurice Wilson, BC Athletics Technical Manager Road & Cross Country

 

June 13, 2018

  1. Human Resources:
    1. Appointment of Clifton (Clif) Cunningham to the position of BC Athletics Technical Manager Road & Cross Country Running
  2. Memberships – Individual, School, Club received – Approved
  3. Presentation of the New Athletics Code of Conduct and Ethics Policy and Process. Recommendation to review and considered by BC Athletics.
  4. Information on the Athletics Canada Equity and Access Working Group

 

July 25, 2018

  1. Presentation and discussion on insuring the Criminal Records Check (CRC) is done as per the BC Athletics policy and valid time period. Sam Collier to explore with Trackie (membership database) staff how BC Athletics can insure these are completed and updated before membership is finalized/approved.
  2. Discussion on the Coaches Association of Canada – “Rule of Two”
  3. Membership – individuals, clubs – Approved.
  4. Audit 2017-18
    1. Presented for review and approval - Approved
    2. Presentation on the recommendations from the Auditor relative to Inventory count, aged capital assets, sick leave policy.

 

August 21, 2018

  1. Presentation and Discussion on the Resolutions received for the 2018 BC Athletics AGM
    1. BC Athletics Sanctioned Competitions – Name of Competition
      1. Not supported by the Brd of Directors
    2. BC Athletics Junior Development Championship Eligibility – Pentathlon and Track & Field
      1. Not supported by the Brd of Directors
    3. BC Athletics Cross Country Championship Distances – Senior and Masters Women
      1. Supported by the Brd of Directors
  2. BC Athletics Hall of Fame Criteria
    1. Presentation of the amended criteria for the BC Athletics Hall of Fame Criteria – Approved.

 

August 31, 2018

  1. Presentation and Discussion on the 2018-19 Operating Budget
    1. 2018-19 Operating budget – Approved
  2. Presentation and Discussion on the DRAFT 2019-2020 Budget
    1. Draft 2019-2020 Budget – approved for presentation to the Membership at the Sept 8th, 2018 AGM.