Officials

General

Officials are an important part of the BC Athletics membership. As a volunteer group, officials are responsible for judging the various events within the divisions of athletics. For track & field, officials can be divided into four main groups: field judges, track judges, timekeepers and starters. Within cross country, road running and ultra, officials act as start coordinators/assistants, starters, finish judges, time keepers and recorders. BC Athletics officials play a pivotal role in maintaining the rules of play in all athletics events.

BC Athletics officials are certified through the National Officials Committee from levels 1 t o 5, with level 1-3 being provincial level officials and levels 4-5 being national level officials. Under the U18 program members can become officials as young as 13.


 

Latest News

 

Reminder to renew your BC Athletics memberships for 2020.

  Unattached members renew online

Members with affiliated clubs should join up through their club.

Reminder to consider upgrading your level and/or adding a new discipline.  See the Upgrading and Certification tab for more information


Officials' Newsletter September 30, 2020

          If you don't receive the  BCA Official's Newsletter by e-mail, you may wish to contact Carol Cull (Carolcull@telus.net) with your current e-mail address. Contact information goes out of date very quickly.

  


Meet Schedule - updated 10/13/20


BC Athletics Return to Officiating

  1. BC Athletics Return To Competition – Officials Guidelines - Posted July 28, 2020
  2. Officiating During COVID-19 - Frequently Asked Questions. - Posted Sept 3, 2020

2020 World Athletics Book of Rules (Nov 1/19)


 


 

BCA Officials Committee

Chair: Brian Thomson

Board Representative: Jasmine Gill

Provincial Coordinators:

Upgrading Coordinator: Cheryl Elke

  • Determines upgrading needs (credits and evaluations) for officials, and works with Assignments Coordinator to ensure assignments support officials development needs.
  • Maintains a Provincial Officials Directory
  • Processes upgrading applications
  • Distributes certificates, letters etc. relating to upgrading
  • Orders and distributes officials name badges
  • Produces priority list for officials requiring travel for experience or evaluations.

Assignments Coordinator: Carol Cull

  • Selects officials for higher level events (Championships, Games and International level events).
  • Supports officials managers for other events
  • approves travel between zones
  • recommends officials for out of province assignments
Name     Term expires
Bill Koch     2021
Carol Cull     2021
John Cull     2021
Marilyn Benz     2022
Wayne Elke     2021
Brian Thomson     2021
Anthony Thomson     2022
Cheryl Elke     2022
Dawn Driver     2022
Debbie Foote     2022

BC Branch Officials Committee (BOC) Handbook April 2017

BCA Officials Committee - Recruitment Training Retention Programs - Ver 1


2020 Committee Meetings Schedule:

  • Sunday, February 2 - Surrey - 9:30am - 1:45pm
  • Sunday, September 13 – video conference - 10:00am - 12:00pm
  • Tuesday, October 6 – video conference – 7:00pm – 8:30pm
  • Saturday, October 18 - 2020 BC Branch Officials Annual Officials Meeting.  Video conference - 10:00am - 12:00pm
  • Saturday, November 14 – Video conference – 10:00am - 12:00pm (tentative)

​Regional Development Coordinators

Name Region Email Phone
John & Carol Cull Lower Mainland (Zones 3,4,5) johncull at telus.net (604) 599-6638
Vince Sequeira  - ON LEAVE Vancouver Island (Zone 6)    
Todd Blumel Vancouver Island (one 6) toddler at shaw.ca  
Alwilda van Ryswyk Okanagan/Kootenays (Zones 1,2) alvan50 at shaw.ca (250) 372-9640
Greg Nicol Okanagan/Kootenays (Zones 1,2) gregorylnicol136 at gmail.com (250) 372-7888
Rob Milar

Northern BC  (Zones 7,8)

millarob at hotmail.com (778) 349-9437

Career Path

Officials Expense Claims

Member officials are entitled to repayment of authorized expenses for travel to events, and for "expendables" (meet supplies). Expenses for local travel require no specific authorization.. Expenses for “out-of-Region travel are only eligible if given prior approval by the Officials Committee.  Officials must work at the event for a substantial period (at least 4-6 hours) to be eligible for repayment. Officials cannot claim travel expenses for meets in which they also intend to coach, parent and/or compete. Carpooling or sharing rides is strongly encouraged where feasible. A rationale for travelling as an individual must be provided (if other officials are travelling to the same meet).


Reimbursement rates:

Local travel                 $.30 per kilometer,  $.40 for a carpool

To another Region      $.20 per kilometer,  $.25 for a carpool

Guidelines are posted in the Committee Handbook. Some general rules for claiming expenses:

  • claims will only be paid for current BC Athletics members
  • claims must be on the printable form (pdf) or the  Download fillable form
  • claims must be submitted within 30 days to John Cull for approval
  • receipts must be submitted
  • list specific events (meets) and any members of the car-pool
  • do not claim for meals...eat whatever is provided at the event
  • expenses for travel outside of your local area must be approved by the Committee Chair on behalf of the Officials Committee.

Officials funded by BCA for travel outside the Province are eligible for repayment of cost of the air travel (or equivalent cost) only.

Filling out the forms

Printable Form (PDF)

  • Print the form
  • Fill in the following sections(blue) by hand:
    • Personal information and address
    • Date and name of the event
    • Departure point (or indicate “home” if departing from your home address)
    • Location of the event (or name of stadium)
    • Total Kilometers
    • Ferry, tolls

The rest, (gst applicable rate etc.) will be filled in by the Officials Committee

  • Attach receipts if claiming for ferry fares or tolls
  • Scan and e-mail, or post to John Cull  with attachments or mail to John Cull, Expense Claim, 12691 55A Ave., Surrey, BC V3X 1W1)

Fill-in form (Excel)

  • Download and save the form to your computer
  • Open the form in Excel or compatible program
  • Fill in the following sections (blue) :
    • Personal information and address
    • Date and name of the event
    • Departure point (or indicate “home” if departing from your home address)
    • Location of the event (or name of stadium)
    • Total Kilometers
    • Ferry, tolls

The rest, (gst applicable rate etc.) will be filled in by the Officials Committee

  • Save the file and name it - Your Last Name, First Name - amount of claim - ie; Doe, Jane - $74.50
  • Send the file with scans of receipts by e-mail as attachments to John Cull 

Upgrading and Certification


 

Officials are welcomed, and encouraged, to participate in the upgrading process. The program consists of 5 separate levels, with specific requirements for each. National Officials Committee Upgrading Criteria (updated April 2013).

Core Competencies for Officials

  • Press here for a description of the knowlege, skills and abilities expectations for each of the 5 levels of officials 

Levels 1 - 3 (provincial)

  • applications are processed by BC Athletics Officials Committee
  • applications can be submitted at any time

Levels 4 - 5 (national)

  • upgrading decisions made by National Officials Committee
  • application deadlines: Mar 15 and Sept 15 of each year

U-18 Officials Program

BCA offers an officials training and certification program for girls and boys between the ages of 13 and 17.

Upgrading Process

The following outlines the process of upgrading from one level to the next. Please follow carefully to ensure your application proceeds smoothly.

  1. If you wish to upgrade this year, please complete the Upgrading Tracking Form
  2. You will then be contacted to discuss arrangements for obtaining required courses, credits or evaluations   
  3. Work with your Mentor to complete all necessary requirements and submit necessary information for completing the upgrading process

Requirements for Provincial Levels

Click HERE to review the Officials Career Pathway 

Officials’ Travel Subsidy Program

Subsidies are available for level 1 or 2 officials residing in smaller communities to travel to competitions for purposes of gaining experience, mentorship or evaluations. More information can be found under the section on Benefits, Recognition and Expenses.

Contact for Certification and Upgrading Requests

Cheryl Elke
2397 Fleetwood Ave., Kamloops, BC  V2B 4S8
Phone 250-554-4240
wcelke@shaw.ca

 

 

Benefits, Recognition

Officials Honour Roll - click here

Meet Credits

Benefits and recognition items and activities for officials is based on participation at meets. Officials earn credits for each meet they participate in which in turn qualifies them for various benefits and recognition items.

The Officials Committee approves (reviews) members’ claims for meet credits. Only officiating at sanctioned track and field events count for meet credits. Sanctioning can be from BC Athletics or equivalent organizations in other jurisdictions. Unsanctioned meets do not count for upgrading, recognition item or travel reimbursement (e.g., Special Olympics, some elementary school events). Sanctioning ensures insurance coverage along with a minimum standard for meet organization, competition and officiating requirements. Workshops do not count as meet credits for upgrading, recognition item or travel reimbursement purposes.

BCA Officials Recognition Program 2019

The 2019 Recognition Program is supported by BC Athletics and by individual donors. We wish to recognize the dedication and many volunteer hours of our BC Athletics member officials.

All officials who:

  • Are current members of BC Athletics
  • Have Level 1 or above certification
  • Have earned a minimum of 15 credits

Are eligible to receive this year’s recognition items

The fabulous items for 2019 is a choice between a Relaxus cooling Towel for those hot summer days, or a BC Athletics Official Toque for those cool spring days.

For all eligible officials

All officials who obtain 15 or more credits between September 1, 2018 and August 31. 2019 are eligible for the 2019 Official recognition Item.  Please submit your application by September 1, 2019.  Submit your claim to Sue Kydd, following the instructions on the Order form 2019 Recognition Item

For new Level 2 eligible Officials (upgraded to Level 2 in 2019) only

Officials who upgrade to Level 2 are eligible to receive a BCA Officials name tag.  If you have not received your name tag, contact Cheryl Elke

Officials’ Travel Subsidy Program

This program is for level 1 or 2 officials who reside in smaller communities where there is not the benefit of local competitions or where there are few mentors available to guide and evaluate their progress. The program offers a $200 subsidy per official, for up to five officials, for purposes of assisting them travel to meets to gain experience, mentorship or evaluations to upgrade to the next level. Further information about the Travel Subsidy Program and the application form can be found here.

Sport BC Presidents' Award - Athletics

Peter Fejfar – 2020 Presidents' Award

For more than 45 years Peter Fejfar has volunteered his time as an Athletics Official for Track & Field, Road and Cross Country Running Events. A Level 5 National and International Technical Official, Instructor and Mentor, Peter has also been a valued member of the BC Athletics Facilities Cttee and involved in reviewing the planning, building and upgrading of Track & Field facilities in British Columbia. A BC Athletics Hall of Fame member, it is an honour to recognize Peter Fejfar as the recipient of the 2020 Sport BC President’s Award for Athletics.

About the Sport BC Presidents' Award

Founded in 1994, Sport BC’s Annual Presidents’ Awards promote and celebrate the spirit of volunteerism by giving member organizations an opportunity to acknowledge and thank an individual who has demonstrated outstanding dedication and commitment to their sport. See complete list of 2020 Recipients at Sport BC Presidents' Awards.

Training Materials

If this page isn't automatically redirect, click here for more information.

CLINIC/WORKSHOP REGISTRATION

National Clinics for Officials

These free clinics are required for upgrading to Level 4. 

Who should participate:

  • any official intending to upgrade to Level 4 in the discipline within 5 years
  • any official Level 4 or above in the discipline who has not participated in a Clinic in the last 5 years

Other officials who are Level 3+ in any discipline may also participate.

Register for National Clinics with John Cull johncull@telus.net


2020 Officials Workshops

The "Registration & Info" link will take you directly to the registration form

Date / Time

Registration Form Links:

Location

Instructor(s)

  June 13, 2020 - CANCELLED

  8:30am - 10:00am

Level 1

Coquitlam

Percy Perry Stadium

John & Carol Cull

 

Resources for Mentors

Coming soon...

Officials Training Program

Official's Code of Conduct (2018)

Recruitment, Recognition and Retention of Volunteers

All members are encouraged to read about best practices for Recruitment, Recognition and Retention of Volunteers.

Expectations for officials working with volunteers

 

Officials Technical Info

If this page isn't automatically redirect, click here for more information.

Links

BC Athletics Officials Development Fund

The BC Athletics Officials Development Fund, established through the National Sport Trust Fund, was set up to allow for tax receiptable donations to be made for the Recruitment, Training and Retention of Volunteer Athletics/Track & Field and Off-track Officials.

Tax Receipts are issued for donations of $20.00 or more.

Individuals, Families, Clubs, Organizations, Societies and Corporations can made a donation by connecting to the:

Thank you for your help in continuing the Recruitment, Training and Retention of Volunteeer Officials.

Sincerely,

Brian McCalder, BC Athletics President/CEO

Officials Gallery!

2018 World Masters Championships Malaga, Spain

2018 Canadian Track & Field Championships

2018 BC High School Track & Field Championships

 

 

Kamloops Officials Meeting 2018

2018 Gary Reed Invitational - Kamloops, BC  Feb/18

2017 BC High School Track & Field Championships

 

 

May 20, 2017 - Richmond - Richard Collier Big Kahuna ThrowsFest

   

April 23, 2017 - Vancouver - 2017 Vancouver Sun Run

 

April 1-2 2017 - Kamloops van Ryswyk Invitational and BC Masters Indoor Track & Field Championships 

           

 

Kamloops Spring 2018