Membership

Membership Types and Sign Up

(please scroll down to sign up for a membership)

Your BC Athletics membership is an investment towards your development in the sport of athletics, Provincially, Nationally and Internationally. For you, the member, it provides benefits to support and assist you in your participation at every level. At the organizational level, your membership adds to the strength of BC Athletics, and the ability to support its members by giving them a voice within BC and Canada.

BC Athletics' foundation is derived from its members, whose interests range from fun & fitness to elite level participation at the World and Olympic Level. The programs and services that BC Athletics delivers are created to provide members with a positive, productive and enjoyable experience in Athletics. It is our hope that the members of BC Athletics are served well and will join us in a healthy, long and active life.


COVID 19 UPDATES


 

BC Athletics Membership Eligibility:

  • Canadian Citizens
  • Permanent Resident
  • An individual claiming refugee status – as relates to AC Rule 086 b)
  • A foreign athlete who is a temporary resident of British Columbia due to business, study or family reasons – as relates to AC Rule 086 b)

And meets one of the following:

  •  Lives in British Columbia; or
  • Lives temporarily outside of BC for School or Personal/Partner work related reasons; or
  • Lives outside of Canada;

As a Branch of Athletics Canada, BC Athletics adheres to AC Policies and Rules relative to membership for those living in Canada.

  • AC Rule 027: Applications to become Associates of Athletics Canada shall be made to the Member Branch to which the person's club is affiliated. Individuals not attached to a club shall apply to the Member Branch in whose territory they reside (have permanent residence in).

Athletics Canada Rules


Standard Membership Benefits for all members:

* All fees listed below are annual fees. Multiple memberships only pay highest fee.

BC Athletics memberships are valid from January 1st to December 31st each year.  In order to ensure your membership doesn't lapse you can renew for the next year beginning September 1st.

COMPETITIVE ATHLETES

LIMITED AND

NON-COMPETITIVE ATHLETES
 

NON-ATHLETES
Coaches, Officials, Associates, and Friends of BCA
  • Valid for entry in sanctioned events as noted
  • $3.00 Day of Event membership exemption
  • Liability and Sport Injury/Accident Insurance
  • Performances included in Provincial & National rankings
  • Eligible for annual awards as indicated
  • Eligible for entry in age category BC Athletics
  • for additional membership benefits see "More Info" for each category
  • Liability and Sport Injury/Accident Insurance
  • Not eligible for entry in sanctioned events
  • for additional membership benefits see "More Info" for each category
  • Liability and Sport Injury/Accident insurance
  • Eligible for Annual Awards
  • * Criminal record check required
  • for additional membership benefits see "More Info" for each category

Prices

U10 - 9 yrs.

U12 - 10 & 11 yrs

U14 - 12 & 13 yrs

(Jr. Development)
Price: $60.00 - More info

U16 (age 14)
Price: $70.00 - More info

U16 (age 15)
Price: $73.50 - More info

U18 (age 16-17)
Price: $94.50 - More info

U20 (age 18-19)
Price: $94.50 - More info

Senior (age 20+)
Price: $94.50 - More info

Post Secondary (age 18 - 22)
Price: $73.50 - More info

Masters (age 35+)
Price: $63.00 - More info

Jr. Road & Trail (age 18-19)
Price: $36.75 - More info

Road & Trail (age 20+)
Price: $52.50 - More info

Prices

BC Games (age 14) only valid in a BC Summer Games year
Price: $20.00 - More info

BC Games (age 15+) only valid in a BC Summer Games year
Price: $21.00 - More info

Track Rascal (age 6-8)
Price: $15.00 - More info

Training (age 9+)
Price: $15.75 - More info

Prices

Coach* (age 15+)
Price: $68.25 - More info

Official* (age 15+)
Price: $15.75 - More info

Associate* (age 15+)
Price: $31.50 - More info

Friends of BCA
Price: $15.75 - More info

     

Day of Event Membership - all ages - $3.00 / event

*Paid in addition to / or included in event registration fees when registering at each race/meet. Check individual event registration policy.

  • Used to participate in sanctioned events when the individual does not hold an annual BC Athletics Competitive Athlete membership.
  • Valid for entry in:
    • Sanctioned Road Races (not valid for entry into the BC Athletics Championship component of the Road Race)
    • Sanctioned Cross Country Meets (excluding Provincial and National Championships)
    • Sanctioned All Comers Track & Field Meets (not valid for Full Track & Field Meets)
    • NOTE: Athlete members from a BC Athletics Post Secondary Club who do not have a competitive membership can pay the $3.00 Day of Event fee to enter a BC Athletics sanctioned event if their names are listed on the Post-Secondary List posted each week for Event Directors
  • Liability insurance coverage
  • Performances are not recognized for provincial and national ranking, team selection and awards.

School Day of Event - Elementary, Middle and High School students - all ages - $3.00 / event

*Paid in addition to event registration fees when registering at each race/meet

  • Used to participate in sanctioned events by elementary and high school student athletes who do not hold an annual BC Athletics Competitive Athlete membership or do not compete for a BC Athletics School Club member school or School District Club.
  • Valid only from September 15th through to June 30th
  • Athletes can only compete for their schools
  • Valid for entry in:
    • Sanctioned Road Races from September 15th through to June 30th
    • Cross Country Meets from September 15th through to June 30th
    • Track & Field All Comers Meets from September 15th through to June 30th
    • Full Track & Field Meets from September 15th through to June 30th
  • Liability insurance coverage
  • Performances are not recognized for provincial and national ranking, team selection and awards.

Current BC Athletics Membership Lists

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Proof of Vaccination Requirement

Please refer to the Updated Provincial Health Orders - 1029/21 for full details. 

Club members will provide proof of vaccination directly with their first claim club.

 

Updated Provincial Health Orders - 10/29/21 - Proof of Vaccination Requirements for Sport

Required for indoor participation until April 8, 2022

Members Proof of Vaccination form.

 

 

Membership FAQ's

 

Who can be a BC Athletics member?

  • Membership is open to Individuals whose:
    • Residence is in BC
    • Residence is outside of BC
  • Individuals who hold a current, competitive membership with another Athletics Canada Provincial/Territorial Branch of Athletics Canada and reside in BC for school or work do not need to take out a membership with BC Athletics.
  •  If you do not reside in BC but need to be a member of BC Athletics/Athletics Canada in order to take part in programs regulated by the requirement to be either a Canadian citizen or Landed Immigrant - ie: BC And Canadian Team programs and funding programs please contact the BC Athletics office.

How do I join BC Athletics?

  • If you belong to a BC Athletics affiliated club you will join BC Athletics through your club membership.
  • If you're not a member of a BC Athletics affiliated club you are "Unattached" and can register online with BC Athletics.

What is the membership term?

  • The membership year is January 1st through to December 31st.
    • If you have never been a BC Athletics member before -
      • And you sign up between January 1st and August 31st - your membership will be valid from the application date through to December 31st in the current year.
      • And you apply for membership After August 31st - you will receive an extended membership valid from the application date through to December 31st of the following year. Calculate your age as of December 31st in the following year.
    • If you are renewing your BC Athletics membership?
      • …and you were a member last year or are currently a member this year:
        • Your membership will be valid from the application date through to December 31st in the current year.
      • …and you were not a member last year but had a membership previous to last year:
        • If you apply for a membership between January 1st and August 31st your membership will expire on December 31st in the current year.
        • If you apply for membership between September 1st and December 31st you will receive an extended membership valid from the application date through to December 31st in the following year. Calculate your age as of December 31st in the following year.

How do I calculate my age?

  • Age is calculated as of December 31st in the year of membership.
  • For members receiving the extended membership ( see "What is the membership term") age is calculated as of December 31st in the following year.

Can memberships be pro-rated during the membership year?

  • Memberships are not pro-rated.

Are memberships refundable?

  • Memberships are not refundable.

What events are appropriate for me to take part in?

  • Events and Technical Specifications for Men and Women in athletics can be found here.
  • BC Athletics follows the Long Term Athlete Development (LTAD) model which is based on the research of the Canadian Sport Centres LTAD expert group. The principles of this research has been adopted by Athletics Canada and BC Athletics as the framework for the proper management of youth and adolescent growth development processes, and identified the critical periods of accelerated adaption to training. Detailed information can be found here.

Can I change my membership type during the year or add a membership type?

  • Memberships can be upgraded at any time during the year.
  • If you are with a club contact your club Registrar.
  • If you are Unattached contact BC Athletics.
  • You can hold multiple membership types but will only be charged the highest fee over all types applied for. Make sure you indicate all of the membership types that you require to cover all of your participation in the sport.

How do I get an Athletics Canada membership number?

  • Your BC Athletics membership number is also your Athletics Canada membership number.

Is there insurance coverage with my membership?

  • The insurance coverage provided is noted with each membership type.

Who is required to have a Criminal Records Check?

  • Criminal Records Checks (CRC) are required with all Coach, Official and Associate memberships.
  • Club members will get their CRC's done through their clubs.
  • Unattached members should contact BC Athletics.

Where can I find a list of the BC Athletics Partners and Sponsors who offer discounts to BC Athletics members?

  • BC Athletics members can now receive discounts at many businesses around the province and the list is still growing! View all member discounts here

Membership - Acknowledgements & Agreements

The BC Athletics Board of Directors has approved the updated BC Athletics Membership - Acknowledgements & Agreements document that forms part of the BC Athletics membership application process. By joining and signing the BC Athletics Membership application through a member club or as an unattached member, the participant acknowledges and agrees to the BC Athletics statements, policies and conditions of membership with BC Athletics:

  • Safety / Acknowledgement of Risk
  • Public Health Guidelines and Safe Sport 
  • BC Athletics Privacy Policy
  • Canadian Anti-Doping Program (CADP)

See this link for the complete text: BC Athletics Membership - Acknowledgements & Agreements

 

 

Criminal Record Check

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Club Transfers & 2nd Claim Club Status

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Member Discounts

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FAQ

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Membership Benefits - BC Athletics Individual and

BC Athletics 

The Provincial Sport Organization

For

Track & Field, Road and Cross Country Running, Race Walking,

Marathon & Ultra Running, Trail & Mountain Running

 

BC Athletics is a Member Provincial/Territorial Branch of Athletics Canada – the National Sport Organization for Athletics. The purpose of the BC Athletics is to promote, encourage and develop the widest participation and the highest proficiency in the sport of Athletics, which includes Track & Field, Road and Cross Country Running, Race Walking, Marathon and Ultra Running, Trail and Mountain Running.

About BC Athletics

Working to that purpose, BC Athletics and Member Clubs provide programs and services to individual members so they can achieve their highest proficiency in Athletics – whether that be fun and fitness, introductory programs, or local, regional, provincial, national or international success in Athletics. The Club programs are a foundation of Athletics and offer a social network of age group friendships that for many last a lifetime.

An Individual Membership with BC Athletics Provides the Benefits of:

  • An individual member of both BC Athletics and Athletics Canada
  • Liability insurance (details available upon request) – relating only to Athletics activities – i.e. a resulting lawsuit when the actions of an individual BC Athletics member result in: i.e. injury, accident, damage when involved in an Athletics Event.
  • Sport Accident Insurance (details available upon request) – which includes physiotherapy up to $300.00 per yr. (Does not include coverage for overuse injury)
  • Eligible for Individual Membership Benefits
  • Eligibility for Rankings and Records – as provided by the Individual Membership Type
  • Eligible for entry fee discounts – as provided by the individual membership type – See Membership
  • BC Athletics “Record” Newsletter – published quarterly, with updates as determined.
  • As an individual member, you help, through your membership fees to:
    • Support the programs and services provided through BC Athletics and Member Clubs:
      • Masters (35 plus); Senior; U20; U18; U16; Jnr Development (9 to 13 yrs); Track Rascals (6 to 8 yrs)
      • Road & Cross Country Running
      • Track & Field
      • Marathons & Ultras
      • Trail & Mountain Running
      • Coaching Education
      • Officials Training and Development
      • Race Directors Conferences
      • Athlete workshops
      • BC Team Programs
      • Annual Awards – BC Athletics; Provincial; National
      • Insurance – Liability and Sport Accident
      • Event Sanctioning and Risk Management
      • Social and Operational Policies – Access; Equity; Fair Play; Anti-Doping; Inclusion; Codes of Conduct; Policy on Harassment; Complaints and Appeals Process; Safe Sport – See: Governance for details
  • Individual Members help to establish BC Athletics as a leader in Canada in Athletics – which includes:
    • Having the largest Prov/Terr membership in Athletics in Canada;
    • Having representation on Canada’s National and Olympic Games Teams of 25 to 35% each year;
    • Insuring the British Columbia has a voice and leadership roles as appropriate, in the direction of Athletics Canada and Athletics in Canada;
    • Insuring the ongoing provision of programs and services that meet the needs of the BC Athletics Membership – Clubs and Individuals; and
    • Insuring the ongoing development of young athletes as they pursue their goal of representing BC and Canada.

A Member Club of BC Athletics Provides the Benefits of:

  • A voice in the direction of the Association through membership engagement as part of:
    • The Annual General Meeting
    • The Quadrennial Strategic Plan Development (see the 2017-2020 BC Athletics Strategic Plan)
    • Election of BC Athletics Board of Directors
    • Opportunities to be part of BC Athletics Committees – Operational and Advisory
    • Opportunities to be part of Zone/Regional Committees or Associations that help in the delivery of programs like the Regional Road Running and Cross Country Series – each supported financially by BC Athletics.
    • A recognized Club of Athletics Canada

For Each Individual Club - Annual Membership Includes:

  • Liability Insurance (full policy available upon request) Liability Insurance Master Certificate (includes Member Clubs – available upon request) for the day to day operations of the Member Club - $5 million limit
  • Errors and Omissions (Directors and Officers) Liability Insurance - $2 million limit
  • Non-owned automobile (rented vehicles used to transport Club Members to an Athletics Competition or Approved Event - $5 million limit
  • Facility Owners - Liability Insurance (includes Member Clubs, Cities and School Districts) – relating to where the club trains or holds a competition) – when requested by the facility owner.
    • Note: As per the Insurance Company’s Coverage, Cyber Risk Extension and Legal Defence Expenses relate only to BC Athletics (the Provincial Sport Organization).
  • Club Member Fee for the Sanctioning of Competitions (Non-Member Clubs/Organizations pay double the fee) – which includes Liability Insurance coverage for the: Event; the Event Organizing Committee; the facility owners where the event is taking place; all volunteers on the day of the event; all Officials; all participants in the event (all participants in a BC Athletics sanctioned event must be Annual or Day of Event members of BC Athletics or another Prov/Terr or National Athletics Association.
  • Liability Insurance Coverage for Club Social Events – including the serving of alcohol. (Detailed information – as requested by the insurance company - regarding security and serving it right to be provided).
  • Eligibility for Club Discounts on Goods and Services as provided through Partnership Agreements with BC Athletics – See Membership Benefits
  • Eligible to access the BC Amateur Sport Fund – managed through Sport BC and BC Athletics, for the issuing of Tax Receipts for donations to the Club – i.e. West Vancouver Foundation; North Shore Community Foundation; Private and Corporate donations – where tax receipts are required/requested by the donor.

For more information contact BC Athletics at:

https://www.viasport.ca/sites/default/files/Logos/viaSport_BC_HighRes_Logo_0.png

CLUB Membership Types

 


Club Membership Types & Application Forms

Existing Member clubs renew their club memberships on-line through Trackie.me

New clubs signing up as a BC Athletics affiliated club for the first time use the club application forms below:

Full Club Membership


Athletics Post Secondary (School) Affiliate Club

The purposes of the Athletics Post Secondary (School) Club include:

  • The training of Athletes
  • The hosting of competitions, camps and workshops
  • Competition in college/university and athletics association sanctioned competitions
  • Promotion and development of the sport of Athletics

All individual members of the Athletics Post Secondary Affiliate Club are required to have current and appropriate membership with BC Athletics or other Provincial/Territorial or National Athletics Federations (as per BC Athletics, Athletics Canada and IAAF Rules).


Athletics Society/Organization Affiliate Club

The purposes of the Athletics Society/Organization Affiliate Club shall be limited to:

  • The hosting of competitions in Athletics and/or
  • The promotion of and support of the development of Athletics

The Athletics Society/Organization Affiliate Club requires that all individual members have current and appropriate membership with BC Athletics.

 

Resource Guides for Clubs: 2010 Legacies Now recently published two free Resource Guides to enhance the operation of local sport organizations in BC. See BCA Blog entry

2022 Membership Year

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Trackie Access Waiver

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sanctioned events membership lists

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Request for a Certificate of Insurance (COI)

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Club Transfers &2nd Claim Club Status

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Clubs - Membership additions, changes, corrections

For Club Registrars only - 

NEW!  Club Registrars can now make corrections to all fields on a membership with the exception of the application date.

Correct, Change, Add Existing Memberships

Please submit membership add/change requests with the form below. This form must be completed and submitted by a BC Athletics affiliated club Registrar.

Request to Add, Change, Correct Membership

CRIMINAL RECORDS CHECK REQUIREMENT

BC Athletics Affiliated Club Members:

Club members must get their CRC done through their clubs.  See information below.  CRC's are obtained at local police stations and RCMP detachments.

Club members with a Coach, Associate or Officials membership must have a current Criminal Records Check (CRC) on file with the club.  This is a BC Athletics rule and a requirement by the Province of British Colubmia.  Without the required CRC's in place the club runs the risk of compromising the liability insurance coverage provided through membership with BC Athletics.

Beginning in 2019 clubs will not be able to enter Associate, Coach or Official members unless the CRC for the individual has been submitted for approval.  The date the CRC was submitted will be required to enter the individual's membership.  Once the approved CRC has been received the club Registrar will need to enter the date the CRC was received was approved on the individual's membership.  

On-line Criminal Records Checks can be set up by specified organizations through the Povince of BC Criminal Records Review Program. 

General Information

Request for a Criminal Records Check

 

Individuals who are required to have a current CRC as part of their employment and have a CRC on file with their employer can complete a Voluntary Declaration Form (VDF) indicating the organization holding the current CRC.

Club Registrars

This page will be updated regularly with information for BC Athletics affiliated club Registrars.  As information and news items become available they will be posted so please check this page regularly.  If you would like to see something added to the page or if you have any questions please let me know!

Cheers!

Sam Collier - Manager Registration & Membership Services

Ph: (604) 333-3556      Fax:  (604) 333-3551


Membership Townhall meeting - held Feb., 23, 2022​

If you were not able to take part in the Townhall Membership Meeting please review the video.  There is a lot of inforamtion included that is valuable to club Registrars and Administrators.

A copy of the Agenda is also available with information, questions answered and links 



Correct, Change, Add Existing Memberships

Please submit membership add/change requests with the form below. This form must be completed and submitted by a BC Athletics affiliated club Registrar.

Request to Add, Change, Correct Membership for an Existing Club Member


 

2020 Membership Fees:

  Currently there are no changes to the membership fees for 2020. 

Club Membership:

   You can renew your club membership for the next year beginning September 1st.  You must renew your club membership on T.Me and have your Access Waivers for the new year in place in order to enter memberships. 

   Once you have renewed your club membership on T.Me you will need to make SURE that all of the requirements are met in order to have the club’s membership ready to submit to the BC Athletics Board of Directors for approval:

  1. All current membership year invoices on T.me will must be paid
  2. All other outstanding BC Athletics invoices and any other amounts outstanding must be paid.   
  3. The club will need to have a minimum of 5, first claim, club members for the new year entered
  4. All outstanding Post Event Submissions for BC Athletics sanctioned events must be submitted and paid.
  5. A Trackie.me waiver must be on file with the BC Athletics office for each club member who is to have access to Trackie.me

   It is strongly recommended that clubs renew their club memberships prior to December 31st.  The current club membership will end December 31st,– after that you will need to be sure that you’ve renewed the club so all benefits are in place including liability insurance. 

Trackie.me Access Requirements:

In order to have access to Trackie.me and membership renewals you will need to do the following:

  1. Renewing the Club Membership.
  2. Renew Associate memberships for the new year for the individual requesting access and for the individual getting access.
  3. Club presidents or a member of the club Board of Directors will complete STEP 1 of the Trackie Access Waiver process  for each individual who is to have access to Trackie.me.

 

Club Member Memberships:

Make sure that individual memberships are in place on January 1st. for everyone active in your club on that date.  If a membership, appropriate to their activity in the club, is not in place then there is no insurance coverage in place for either the club or the member.  This includes: 

  • Club Board of Directors and Executive (Club Manager etc.)  All club executive members must have an active Associate membership in place at all times to ensure that both the club and the executive member are covered by liability insurance.
  • Coaches who are actively coaching
  • Athletes who are actively training and competing. 

Note:  If you are initially entering athletes as “Training” at the beginning of the year, you will need to contact me in order to have upgrades done.  You are not able to do that yourselves at this point.  Clubs who handle memberships this way must remember to get memberships upgraded once athletes begin to compete or their performances will not be tracked.   Last year there were a number of cases where memberships weren’t upgraded in time and key performances were not considered for national rankings, team selections etc. 

  • Make sure club members hold an appropriate BC Athletics membership covering them for all of the areas they participate in.  The membership fee charged for a member who has multiple membership types will be the highest fee over all the types they have.  Members only pay 1 fee, but in order for insurance coverage to be in place for the club and the member, they must have all membership types properly indicated on T.Me.  Example: a Coach who is an athlete and serves on the club board and officiates must have a Coach, Official, Associate and Master membership indicated on T.me – the fee he/she will pay is $68.25.

Trackie.me Invoice Payments:

   T.me invoices must be paid within 1 month of the date they are created on the website. For example a T.me invoice for August, created on August 31st must be paid by October 1st.  In order to keep the club membership in good standing please be sure invoices are paid on time.  Clubs who are not in good standing run the risk of jeopardizing their liability insurance coverage.

   Invoices can be paid the following ways:

  • Online payments can be done if your club uses Trackie.Reg for your club memberships.
  • Online payment can also be done if your club does not use Trackie.Reg for your club memberships.
  • By cheque through the mail.
  • By credit card:
    • Call in to pay an invoice – or -
    • Set up a card with me at the BC Athletics office to be used to automatically do the payment each month.  I will do the payment and send you an electronic receipt each month.

 


 

 

Requests for a Certificate of Insurance

Clubs are regularly required to provide proof of insurance coverage for renting facilities for meetings, use of facilities for training etc. PLease complete a Request for Certificate of Insurance Form 

 


Club Contact email address

BC Athletics will need to get important information out to clubs and to specific club members from time to time. This information may be time sensitive and may or may not be included in BCA Blog posts or available on the BC Athletics website.  Each year when your club is renewed please provide one email address that BC Athletics can rely on to be monitored on a regular basis so that information communicated will reach the appropriate parties.

If you want more than one contact please complete the form for each person/email address

BC Athletics Club Email Contact Form


Who needs to be a BC Athletics member?

Good question.  It’s probably obvious that club athletes and their coaches need to be members of BC Athletics, but who else should be a member?

In order for insurance coverage to be in place clubs must ensure that ALL of the rules of the association are met.  This means it’s critical that everyone who should be a BC Athletics member has a membership applicable to their activities in the club in place at all times.  Members who participate in more than one type of activity in the club must make sure they have all the membership types they need indicated.  Someone who Coaches, takes part in Masters’ athletics and serves on the club Board of Directors should have a Coach, Masters and Associate membership noted in their membership information on Trackie.me.  Members with multiple membership types only pay one fee - the highest fee over all types applied for. 

Make sure all memberships a club member needs are indicated and in place so if proof is ever needed that they held a membership appropriate for their activities it’s in place.  Their memberships need to be entered on T.me as soon as they are active in the club each year.  If coaches and athletes are training as of January 1st make sure they have their BC Athletics memberships in place on January 1st. Your club Board of Directors and club executive need to have their Associate memberships in place on January 1st as well.

All club athletes must have a BC Athletics competitive membership in place.  Competitive athletes should have their BC Athletics memberships in place on January 1st each year.  This will ensure that:

  • The athlete, coach and the club have insurance in place.
  • Any performances achieved early in the year will be recognized for:
    • Team Selection
    • Provincial and National Rankings
    • Provincial and National carding
    • Those athletes receiving national and/or provincial carding are eligible to receive funds.

Athletes who hold non-competitive memberships such as “Training” also need to have their memberships in place to ensure the athlete, coach and club have insurance in place.


Club Board of Directors and Executive members:

  Your Board of Directors and/or Club Executive must all be members of BC Athletics with an “Associate” membership in place.  In a lot of cases these individuals participate in a number of different activities in the club so be SURE all membership types they require are noted.

  The club BOD is also active all year round so make sure they have their memberships in place on January 1st each year.  Even if they join January 1st and your club has an AGM and elections within a month, the existing BOD members must be covered by an current Associate membership.  Then, as soon as new Board members are elected they need to get their membership in place.

  To be safe, if an individual has a recognized ongoing position/responsibility that is ongoing in the club they should have a membership in place.  An example would be a Club Manager.


2nd Claim Club memberships:
If someone is actively taking part in your club but holds a first claim membership with another club you must ensure that:

  1. They are in fact a current member of the first claim club
  2. They have a BC Athletics membership in place that is appropriate for the activities in your club
  3. A 2nd Claim Club Status form has been completed and signed by all 3 parties – the individual (Section 1), the First Claim club (Section 2) and the 2nd Claim Club. 
  4. The 2nd Claim Club Status form clearly indicates the type of activity the individual is involved in, in your club.

The form must be submitted to BC Athletics.  It will be verified, signed and returned to all parties involved.   The signed form must be kept on file by all parties for the remainder of the membership year. A new form must be filed for each membership year.   All membership forms and information should be kept on file for a period of 5 years by the clubs. 

At the present time there is no way to indicate 2nd Claim Club membership on Trackie.me but eventually that will be available.  2nd Claim Club members will not show in your club roster – they will only show in their first claim club roster.

 


 

Changing BC Athletics affiliated clubs mid-year

When a members has signed up for the year and then decides to change club affiliations mid- year there is a procedure to follow depending on his/her status.

  1. Member is Unattached and wants to join a BC Athletics affiliated club.

In this case no documentation is required.  The club registrar for the club needs to contact the BC Athletics office and request the membership be placed in the club roster.

  1. Member is currently a BC Athletics affiliated club member.

If the member is already a member of a BC Athletics affiliated club, an Application for Club Member Transfer.  The form can be found under the Membership/Clubs/Additional Forms tab on the BC Athletics website.

To complete the form:

            Section 1 – Completed and signed by the individual member.

            Section 2 – Completed by club executive member of the releasing club

            Section 3 – Completed by a club executive member of the receiving club

Because it’s sometimes difficult to coordinate the completion of a single copy of the form by all parties required, the individual requesting the transfer can:

  • The individual requesting the transfer can complete section 1 and forward a copy of it to the other two parties for them to complete.  Once completed by the other 2 parties the forms can be returned to the individual member who will forward all 3 copies to the BC Athletics office.
  • The individual requesting the transfer can complete section 1, send a copy to the other 2 parties and request that the other 2 parties send their completed sections directly to the BC Athletics office where it will be combined into one form.

Once BCA has received the equivalent of a fully completed form (all 3 sections completed correctly) a copy signed by BC Athletics will be forwarded to all 3 parties and the membership will be transferred on T.me by the provincial registrar.


Changing provincial branches mid membership year

Members wishing to transfer provincial branches mid-membership year will need to contact the BCA office in order to move an existing BC Athletics membership to another province.


Access to Trackie.me

Trackie.me (T.me) is the national membership database that BC Athletics uses to enter individual memberships and club membership.  Access to T.me is limited to BCA members who have a current Associate membership and a Trackie.me Club Access Waiver Form for the current year on file at the BC Athletics office. 

T.me contains personal information and it is up to each person with access to safeguard that information.  Once the waiver has been finalized the individual will be given access.  Access is not transferable to anyone else and is for sole use by the person it was granted to.  Anyone sharing their username and/or password will have their access deleted.


Remember that the Zone structure changed in 2016!

The BC Summer Games realigned their Zones structure to better represent what’s happening population wise in BC. 

BC Athletics uses the BC Summer Games zone structure for our membership so it is important that you make yourself aware of the changes to ensure each member entered in the upcoming year placed in their correct zone.

Please refer to the BC Games Zone Structure Realignment” document available on the website.  

 


Trackie.Reg – Club Membership payment gateway available for BC Athletics affiliated clubs

BC Athletics affiliated clubs can now set themselves up with an online membership payment gateway to collect both their own club fees and the BC Athletics portion of membership fees.  Trackie will provide a payment gateway set up so clubs can have their members sign up online.  Clubs will receive payment either by cheque or direct deposit along with a detailed spreadsheet detailing the memberships at the end of each month.  The BC Athletics membership fee portion of the club membership fees paid by individual members will be automatically forwarded to BC Athletics. 

This will streamline things considerably at both the club and BC Athletics level.  Any clubs interested should contact Adam Stacey at Trackie for full details.


A special note about memberships entered from September 1st to December 31st

There still seems to be some confusion surrounding the length of membership a person receives when they sign up after September 1st.  Not everyone will automatically receive a 16 month membership good through to the end of the next membership year when they sign up September 1st or later. 

  • If they were a member in the previous membership year they will only receive a membership good through to the end of the current year. 
  • If they are first time BC Athletics members they will get a membership good through to the end of the next year.
  • If they have been a BC Athletics member previously but the last time they were a member was previous to the last membership year they will receive a membership that is valid through to the ned of the next year.

Multiple Membership Types

Members pay only one membership fee per year - the highest fee over all membership types applied for.  They are not charged a separate fee for each type of membership held.  

What is extremely important is to be sure that members have all of the membership categories relevant to their participation in the club/sport indicated on Trackie.me each year.  As an example if someone is a Coach, Senior athlete and club board member they must have a "Coach", "Senior" and "Associate" membership indicated for the year. The fee charged would be $94.50 as the "Senior" membership is the highest fee.

If all membership types for an individual are not indicated on Trackie.me, insurance coverage for both the individual and the club will not be in place for any participation/activities in membership types omitted.


 

FAQ's

Who is eligible to be a BC Athletics member?

  • Canadian Citizens
  • Landed Immigrants
  • An individual claiming refugee status – as relates to AC Rule 086 b)
  • A foreign athlete who is a temporary resident of British Columbia due to business, study or family reasons – as relates to AC Rule 086 b)

And meets one of the following:

  • Lives in British Columbia; or
  • Lives temporarily outside of BC for School or Personal/Partner work related reasons; or
  • Lives outside of Canada;

As a Branch of Athletics Canada, BC Athletics adheres to AC Policies and Rules relative to membership for those living in Canada.

  • AC Rule 027: Applications to become Associates of Athletics Canada shall be made to the Member Branch to which the person's club is affiliated. Individuals not attached to a club shall apply to the Member Branch in whose territory they reside (have permanent residence in).

Athletics Canada Rules

 

Where can I find Club Registrar’s information on the website?

  • Memberships
  • Clubs
  • Club Registrars & Administration page

 

How do I change/update a member’s information once they’ve been entered for the year?

  • You can edit almost everything by just calling them up and clicking on edit, making the changes needed and clicking on Update at the bottom of the page.
  •   There will be some information that you can’t change :

Examples: 

  • If you’ve made a mistake on their YOB
  • If you need to add a membership type
  • If you need to correct spelling, emails birthdates
  • All of the above are done through the  “Add/Change/Correct Existing Information form

 

How do I add a member who has a BCA membership but is not currently listed in my club roster?

 

What if a member of another club is taking part in training or activities in your club?

  • Make sure a 2nd  Claim Club Status form is on file with me at the BCA Office.  That must be done in order for the liability insurance the club has through their club membership stays in place.

 

How do I check to see all of the memberships a member holds?  I only see one membership type under “ROLE”?

  • Click on the “i” bubble to the right of “Active” and scroll through the pop-up list.

 

Can I pay Trackie.me invoices online:

  • Yes – the option is given when you open up the invoice list – you can view it or pay it

 

Criminal Records Checks”:

  • Every member with an Associate, Official or Coach membership must have a Criminal Records Check on file and the valid dates must be entered on their membership on Trackie.me.  It’s not enough to just check off “yes”. 
  • You must keep the CRC on file at the club level for the period it is valid – 4 years.

Club Resources

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School Club Membership Information

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