2021 AGM Voting & Registration
REGISTRATION IS CLOSED
All Clubs represented at the AGM must be 2021 BC Athletics Club members in good standing at the time of the Annual General Meeting.
- All voting delegates must be 2021 members in good standing of BC Athletics at the time of the Annual General Meeting.
- Voting Delegates & Alternates are appointed and registered by the club president of their club to vote on behalf of the club.
- Voting Delegates can only be registered with 1 vote unless approved to hold more votes.
- Athletics Society/Organization Affiliate Clubs, Athletics Post Secondary (School) Affiliate Clubs, BC Athletics Board members and the BC Athletics Officials Committee carry 1 Vote.
- Discrepancies in registered club members should be reported to sam.collier@bcathletics.org.
| Club/Committee | Votes | Voting Delegates |
| Full Club: 5 - 39 members | 1 | *1 |
| Full Club: 40 - 79 members | 2 | *2 |
| Full Club: 80 - 119 members | 3 | *3 |
| Full Club: 120 - 159 members | 4 | *4 |
| Full Club: 160+ members | 5 | *5 |
| Athletics Society/Organization Affiliate Club | 1 | 1 |
| Athletics Post Secondary (School) Affiliate Club | 1 | 1 |
| BC Athletics Board of Directors | 14 | 14 |
| BC Athletics Branch Officials Committee | 1 | 1 |
VOTE DISTRIBUTION:
The following member counts will be updated each Friday leading up to the AGM with a final listing posted on Friday, August 20, 2021 at 12 Noon. Please check back for your club counts as the number of votes a club receives may increase when higher membership numbers are reached. If this happens be sure to register additional delegates should the need arise.
| 2021 BC Athletics Affiliated Club | as of 8/20/21 | |
| Mbrs. | Votes | |
| Achilles International Track & Field Society | 19 | 1 |
| AirBlastoff Lions Athletics BC | 55 | 2 |
| Alberni Valley Track Club | 55 | 2 |
| Athletics Victoria Track and Field Society | 82 | 3 |
| BC Wheelchair Sports Assoc. - Athletics | 1 | 1 |
| Black Jack RC2 | 12 | 1 |
| Burnaby Striders Track & Field Club | 46 | 2 |
| Callaghan Valley Sport & Cultural Society | 1 | 1 |
| Campbell River Comets | 34 | 1 |
| Capilano Eagles Running Club | 12 | 1 |
| Chilliwack Track & Field Club | 10 | 1 |
| Coastal Track Club | 44 | 2 |
| Comox Valley Cougars | 26 | 1 |
| Coquitlam Cheetahs | 181 | 5 |
| Cowichan Valley Athletic Club | 4 | 0 |
| East Kootenay Track & Field Club | 42 | 2 |
| Elite Track & Field Academy | 10 | 1 |
| Golden Ears Athletics | 114 | 3 |
| Greyhounds Masters Track & Field Club | 104 | 3 |
| Kajaks Track & Field Club | 226 | 5 |
| Kamloops Ridge Runners | 45 | 0 |
| Kamloops Track & Field Club | 269 | 5 |
| Kelowna Running Club | 103 | 3 |
| Kootenay Chaos Track Club | 5 | 1 |
| Langley Mustangs | 311 | 5 |
| Lions Gate Road Runners | 31 | 1 |
| Mid Island Distance | 23 | 1 |
| Mile2Marathon | 16 | 1 |
| Nanaimo & District Track & Field Club | 136 | 4 |
| New West Spartans Track & Field Club | 43 | 2 |
| NorWesters Track & Field Club | 138 | 4 |
| Ocean Athletics Track & Field Club | 433 | 5 |
| Oceanside Track & Field Club | 34 | 1 |
| Okanagan Athletics Club | 259 | 5 |
| Pacific Road Runners | 22 | 1 |
| Peninsula Track & Field Club | 47 | 2 |
| Penticton Pounders | 121 | 4 |
| Powell River Track Club | 2 | 0 |
| Prairie Inn Harriers Racing Team | 39 | 1 |
| Prince George Road Runners | 25 | 1 |
| Prince George Track & Field Club | 233 | 5 |
| Racewalk West | 3 | 0 |
| Royal City Track & Field Club | 137 | 4 |
| Runsport Victoria Society | 1 | 1 |
| Rupert Runners | 1 | 0 |
| Sea to Sky Athletics | 91 | 3 |
| Semiahmoo Sunrunners | 87 | 3 |
| Simon Fraser University Athletics | 51 | 2 |
| Skeena Valley Runners | 17 | 1 |
| South Surrey Athletics | 15 | 1 |
| Speed Squad Track & Field Club | 3 | 0 |
| Trail Track & Field Club | 26 | 1 |
| Trinity Western University | 15 | 1 |
| UBC Okanagan | 15 | 1 |
| UBC Track & Field Club | 15 | 1 |
| Ultra Throw | 13 | 1 |
| Universal Athletics Club | 165 | 5 |
| UVIC Track Club | 22 | 1 |
| Valley Royals Track & Field Club | 147 | 4 |
| Vancouver Falcons Athletic Club | 74 | 2 |
| Vancouver International Marathon Society | 5 | 1 |
| Vancouver Island Runners' Assoc. | 4 | 1 |
| Vancouver Olympic Club | 96 | 3 |
| Vancouver Thunderbirds | 479 | 5 |
| Vernon Amateur Athletics Association | 76 | 2 |
| Victoria Marathon Society | 5 | 1 |
| Victoria Speed Project | 36 | 1 |
| WC Race Series Society | 12 | 1 |
| West Vancouver Track & Field club | 137 | 4 |
| BC Athletics Board of Directors | 14 | |
| BC Athletics Officials Committee | 1 | |
| TOTAL VOTES (Quorum is 32 Votes) | 156 | |
* Under the new BC Society Act a voting delegate can only be registered with 1 vote. Example: A club with 5 votes must initially register 5 voting delegates. All delegate registrations must be done by Wednesday, August 18, 2021 - 5:00pm. An excepton will be made for clubs to register additional delegates should their membership numbers increase as of Friday, August 20, 2021 to a point where they are eligible for an additional vote. Once the club has registered the required number of voting delegates it can then have the registered voting delegates who will not be attending the AGM proxy their votes to the club voting delegate(s) who will be attending the AGM. All proxy forms must be received by BC Athletics by Wednesday, August 18, 2021
Proxy Votes:
Forms must be submitted to the BC Athletics office by Wednesday, August 18, 2021 at 5:00pm
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For clubs wishing to have another BCA affiliated club vote on their behalf at the BC Athletics Annual General Meeting.
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Club Presidents must complete and submit Club Proxy Vote forms.
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A registered voting delegate can hold proxy votes for no more than one club.
Example 1: A club holding a total of 4 votes registers 4 voting delegates but only 2 voting delegates will actually be attending the AGM. The remaining 2 registered voting delegates must complete a Delegate Proxy Vote form each giving their 1 vote to a delegate who will be casting the votes at the AGM.
Example 2: A club holding 5 votes will register 5 voting delegates. If only 1 voting delegate will actually cast the votes for the club, 4 of the voting delegates will assign their votes to the one voting delegate using a Delegate Proxy Vote form.
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Voting delegates can only hold 1 vote when registered for the AGM by their club's president.
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Clubs holding more than 1 vote, must register 1 voting delegates per votes the club holds.
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If the club wishes to have 1 individual cast all of the club votes A Delegate Proxy Vote form must be completed by each registered voting delegate who wishes to assign his/her votes over to the voting delegate attending the AGM.
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Delegate Proxy Vote forms must be completed by a registered voting delegates.
Examples:
Clubs with 1 vote only - attending the AGM
- Have the club president register one voting delegate ( Club Delegate Registration Form )
Clubs with 1 vote only - not attending the AGM
- Have the club president register one voting delegate ( Club Delegate Registration Form )
- Club President proxies vote to another club ( Club Proxy Vote form )
Clubs with multiple votes - attending the AGM
- Club president registers one voting delegate for each club vote. ( Club Delegate Registration Form )
- Voting Delegates who will not be attending the AGM proxy their votes to the Voting Delegate(s) who will be attending the AGM. ( Delegate Proxy Vote Form )
Clubs with multiple votes - not attending the AGM
- Club president registers one voting delegate for each club vote. ( Club Delegate Registration Form )
- Registered voting delegates proxy votes to one registered voting delegate ( Delegate Proxy Vote Form )
- Club president assigns another club to cast their votes at the AGM ( Club Proxy Vote Form )
Delegate Registration and Voting Procedures
- Delegates must registered by Wednesday, August 18, 2021. * See notation below regarding increase in votes per club due to increased membership numbers as of Friday, August 20, 2021
- Club delegates must be registered by their club President
- Unattached non-voting delegates register here
- Read through all information before registering delegates. Rules changed in 2017
Questions? Please contact Sam Collier
