2022 AGM Agenda - NON VOTING
2022 BC Athletics Annual General Meeting
Saturday, August 20, 2022
- All delegates must check-in.
- Delegates registered for the 2022 BC Athletics AGM with the number of votes held
- If you leave the AGM at any point during the meetings please check-out using the above links and if you return please check in again
Instructions for participation in the meetings:
- Participants will be muted on entry and have their video turned off
- To signal that you wish to speak turn on your video
- Your microphone will be unmuted when you are called upon
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- Call to Order Constitution & Bylaws
- Chair’s Welcome and Introductions
- Confirmation of Voting Privileges
- Urgent Matters
- Resolutions received after the July 17, 2022 deadline can only be brought forth on the floor at the AGM as recommendations to the Board of Directors unless ruled by the membership at the AGM to be of an urgent matter. Resolution Form
- VOTING PROCEDURES:
- Make sure you have completed the Virtual Check-in and make sure you Check-out if you leave the proceedings and then Check-in again if you return to the meetings.
- Enter your name on all voting ballots
- Enter the number of votes held when you vote. 2022 AGM registered delegates/registered votes
- If a motion is amended, the ballot will be updated before the vote takes place. this may take a few minutes. When advised refresh your screen
- Additions to the Agenda
- Adoption of the Agenda – Vote 1
- Approval of the 2021 BC Athletics AGM Minutes – Vote 2
- Questions arising from the 2021 AGM Minutes
- BC Athletics Board Elections – Nominating Committee Report. Note: The Zone Director elections will take place during the 10 minute break.
- Chair (2 yrs) - Nominees: Darren Willis, Marcus Wong
- Finance (2 yrs) - Nominee: Ota Hally
- Administration & Planning (1 yr)
- Marketing & Communications ( 2 yr) - Nominee: Newton Hoang
- Programs & Technical Development (2 yrs) - Nominee: Garrett Collier
- Zones 1 & 2 (1 yr)
- Zones 3,4,5 (2 yrs)
- Zones 7 & 8 (2 yrs)
- Director Para (2 yrs) voted by BC Team members
- Director Male AB (1 yr) voted by BC Team members
- Depending on the election for the position of Chair there will need to be a vote held to replace the current board position the individual elected currently holds a period of 1 year.
- Organization Management: 2022 AGM Reports
- Chair Board of Directors
- Vice Chair
- Zones 1 & 2
- Zones 3,4 & 5
- Zone 6
- Zones 7 & 8
- Male Athlete Director
- Female Athlete Director
- Para-athlete Director
- Marketing & Communications
- Administration & Planning
- Events & Promotions
- Programs & Technical Development
- Program Management:
- Manager Track & Field Programs
- Technical Manager Road & Cross Country
- Para Athletics Coordinator
- Masters Committee:
- Officials Committee
- Junior Development Committee
- Introductory Programs Coordinator
- Run Jump Throw Wheel
- Junior Development
- BC Endurance Project
- BC Throw Project
- Sprints/Hurdles/Jumps Project
- Coaching Education
- Registration & Membership Services
- Motion to accept all Zone Director nominations - Vote 3
- 10 MINUTE BREAK - Clubs from Zones 1/2, 3/4/5 and 7/8 to vote on their Zone Directors
- Zone Director Positions: (note: only clubs in the Zone are to vote)
- Director Zones 1 & 2 – Vote 4
- Director Zones 3,4 & 5 – Vote 5
- Director Zone 7/8 – Vote 6
- Zone Director Positions: (note: only clubs in the Zone are to vote)
- Finance:
- Finance Report
- 20/21 Audited Financial Statement - Motion to accept the 21/22 Audited Fin. Statement – Vote 7
- Board approved 21/22 Operating Budget and DRAFT 22/23 Budget
- Motion to approve the 22/23 Draft Budget – Vote 8
- Motion to appoint the Auditors for the 22/23 Fiscal Year – Vote 9
- President - CEO
- Motion to accept all Reports (including Records) – Vote10
- Motion to approve 2022 Motions & Actions of Note – Vote 11
- RESOLUTIONS: those wishing to have their name and vote recorded must advise the Chair prior to voting. Those proposing and/or seconding an amendment to a resolution must state their name
- BC Relay Championships – Vote 12a
- BC Cross Country Championships - U18 Females Vote 12b
- Elections – Board of Directors:
- Board Executive Positions:
- Chair – Vote 13
- Director of Finance – Vote 14
- Director of Marketing & Communications – Vote 15
- Director of Administration & Planning - Vote 16
- Director of Programs & Technical Development - Vote 17
- Vacancy due to Chair election - Vote 18
- Motion to accept the results of the Zone Director elections: Vote 19
- Board Executive Positions:
- CLOSING REMARKS
- Motion to Adjourn the 2022 BC Athletics Annual General Meeting – Vote 20