2022 AGM Agenda - NON VOTING

2022 BC Athletics Annual General Meeting

Saturday, August 20, 2022

DELEGATE VIRTUAL CHECK-IN

Instructions for participation in the meetings:

  • Participants will be muted on entry and have their video turned off
  • To signal that you wish to speak turn on your video
  • Your microphone will be unmuted when you are called upon

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  1. Call to Order                                                                                                        Constitution & Bylaws
  2. Chair’s Welcome and Introductions
  3. Confirmation of Voting Privileges
  4. Urgent Matters
    1. Resolutions received after the July 17, 2022 deadline can only be brought forth on the floor at the AGM as recommendations to the Board of Directors unless ruled by the membership at the AGM to be of an urgent matter.  Resolution Form
    2. VOTING PROCEDURES:
      1. Make sure you have completed the Virtual Check-in and make sure you Check-out if you leave the proceedings and then Check-in again if you return to the meetings.
      2. Enter your name on all voting ballots
      3. Enter the number of votes held when you vote.  2022 AGM registered delegates/registered votes
      4. If a motion is amended, the ballot will be updated before the vote takes place.  this may take a few minutes.  When advised refresh your screen
  5. Additions to the Agenda
  6. Adoption of the Agenda  Vote 1
  7. Approval of the 2021 BC Athletics AGM Minutes – Vote 2                          
  8. Questions arising from the 2021 AGM Minutes
  9. BC Athletics Board Elections – Nominating Committee Report.  Note: The Zone Director elections will take place during the 10 minute break.   
    1. Chair (2 yrs)   -  Nominees:  Darren WillisMarcus Wong 
    2. Finance (2 yrs) - Nominee:  Ota Hally
    3. Administration & Planning (1 yr)   
    4. Marketing & Communications ( 2 yr)  - Nominee: Newton Hoang                     
    5. Programs & Technical Development (2 yrs)  -  Nominee:  Garrett Collier                             
    6. Zones 1 & 2 (1 yr)                                                 
    7. Zones 3,4,5 (2 yrs)                                                       
    8. Zones 7 & 8 (2 yrs)                                                                
    9. Director Para (2 yrs)   voted by BC Team members       
    10. Director Male AB (1 yr)   voted by BC Team members
      1. ​Depending on the election for the position of Chair there will need to be a vote held to replace the current board position the individual elected currently holds a period of 1 year.      
  10. Organization Management:                                2022 AGM Reports
    1. Chair Board of Directors
    2. Vice Chair
    3. Zones 1 & 2
    4. Zones 3,4 & 5
    5. Zone 6
    6. Zones 7 & 8
    7. Male Athlete Director
    8. Female Athlete Director
    9. Para-athlete Director
    10. Marketing & Communications
    11. Administration & Planning
      1. Strategic Plan
    12. Events & Promotions
    13. Programs & Technical Development
  11. Program Management:
    1. Manager Track & Field Programs
      1. 2022 Track & Field Records
      2. Track & Field Committee
    2. Technical Manager Road & Cross Country
      1. Road Running Committee
      2. 2022 Road Running Records
      3. Cross Country Committee
    3. Para Athletics Coordinator
    4. Masters Committee:
      1. 2022 Masters Outdoor Track & Field Records
      2. 2022 Masters Indoor Track & Field Records
      3. 2022 Masters Road Running Records
    5. Officials Committee
    6. Junior Development Committee
    7. Introductory Programs Coordinator
      1. Run Jump Throw Wheel
      2. Junior Development
    8. BC Endurance Project
    9. BC Throw Project
    10. Sprints/Hurdles/Jumps Project
    11. Coaching Education
    12. Registration & Membership Services
      1. 2022 Membership - 1995 - 2022
      2. 2022 Affiliated Clubs and Schools
      3. Club Stats 2000 - 2022​​
  12. Motion to accept all Zone Director nominations - Vote 3
  13. 10 MINUTE BREAK - Clubs from Zones 1/2, 3/4/5 and 7/8 to vote on their ZonDirectors
    1. Zone Director Positions: (note: only clubs in the Zone are to vote)
      1. Director Zones 1 & 2 – Vote 4
      2. Director Zones 3,4 & 5  Vote 5
      3. Director Zone 7/8  Vote 6
  14. Finance:             
    1. Finance Report
    2. 20/21 Audited Financial Statement  -  Motion to accept the 21/22 Audited Fin. Statement – Vote 7
    3. Board approved 21/22 Operating Budget and DRAFT 22/23 Budget
    4. Motion to approve the 22/23 Draft Budget – Vote 8
    5. Motion to appoint the Auditors for the 22/23 Fiscal Year – Vote 9
  15. President - CEO
  16. Motion to accept all Reports (including Records) – Vote10
  17. Motion to approve 2022 Motions & Actions of Note – Vote 11    
  18. RESOLUTIONS:  those wishing to have their name and vote recorded must advise the Chair prior to voting.  Those proposing and/or seconding an amendment to a resolution must state their name 
    1.  BC Relay Championships –  Vote 12a
    2.  BC Cross Country Championships - U18 Females   Vote 12b
  19. Elections – Board of Directors:
    1. Board Executive Positions:
      1. Chair  Vote 13
      2. Director of Finance  Vote 14
      3. Director of Marketing & Communications  Vote 15
      4. Director of Administration & Planning - Vote 16
      5. Director of Programs & Technical Development Vote 17​
      6. Vacancy due to Chair election - Vote 18
    2. Motion to accept the results of the Zone Director elections: Vote 19
  20. CLOSING REMARKS
  21. Motion to Adjourn the 2022 BC Athletics Annual General Meeting – Vote 20