Access Request

Setting up Access for (NEW PROCEDURE FOR 2021):

  1. Club membership is renewed on for 2021. 
  2. Both the club executive member requesting access and the individual to receive access to must have a 2021 BC Athletics Associate membership and a current Criminal Records Check in place.
  3. Club executive submits Step 1 -  a 2021 Trackie Membership Database Access Request Form Note:The individual requesting access (Step 1) can not be the same person receiving access (Step 2).  
  4. Both the club executive and the individual to receive access will receive email notification that the form has been submitted.
  5. Step 2 is only available by email from BC Athletics.  Once the individual to receive access receives the email notification with the waiver he/she completes Step 2 - a 2021 BC Athletics Privacy Waiver. Step 2 will be emailed to the individual receivng access.
  6. Once the Privacy Waiver has been submitted and the individual will have access to  
    • NEW ACCESS - If the individual has not had access to previously he/she will receive a separate email with information on setting up his/her access
    • RETURNING ACCESS - if the individual has had access previously set up he/she can continue to have access through the signin-in previously set up
  7. Questions??  contact Sam Collier ( is the national membership database that BC Athletics uses to enter individual memberships and club membership.  Access to is limited to BCA members who have a current Associate membership and a Club Access Waiver Form for the current year on file at the BC Athletics office. contains personal information and it is up to each person with access to safeguard that information.  Once the waiver has been finalized the individual will be given access.  Access is not transferable to anyone else and is for sole use by the person it was granted to.  Anyone sharing their username and/or password will have their access deleted.

Clubs are required to submit a waiver each membership year for each club member who has access to  Those wishing to have access to the 2021 membership year must have an approved waiver on file at the BC Athletics office before any 2021 memberships can be entered.  The 2022 membership database will be accessible beginning September 1st, 2021.  All individuals making a request for access or receiving access must have a current "Associate" membership in place prior to receiving access.  A member of the club executive must request access for the club members they wish to have access to  The person requesting access for a club member must be different from the person receiving access.