Governance

2025 BC Athletics Annual General Meeting

2025 BC Athletics Annual General Meeting

VIRTUAL FORMAT 

Wednesday October 29, 2025

7:00pm 

Meeting Materials & Resources:

Reference: BC Athletics Constitution & Bylaws

Annual General Meeting Agenda  - Posted October 15, 2025

Meeting Minutes to Approve

• 2024 Annual General Meeting Minutes

• 2025 Special Memeber Meeting Minutes - August 13, 2025

• 2025 Special Member Meeting Minutes - September 29, 2025

Board of Directors Election

• Candidates

• Recommendation from the Nominations Committee

2024/2025 Audited Financial Statements   - Posted October 15, 2025

Governance & Executive Reports

• Board of Directors Report

• Board of Directors Annual Summary

• Finance Report

• Chief Executive Officer Reports

Programs & Services Report​

• Operations & Membership Report

• Track & Field Program Manager Report

• Non Stadia Program Manager Report

• Sport Development Program Manager Report

• Coach Development Report

• Officials Development Report

• Provincial Records Report

Strategic Plan, Constitution & Bylaws, Policies

STRATEGIC PLAN​

• BC Athletics Strategic Plan 2022-2024 - Objectives, Areas of Focus and Implementation

CONSTITUTION & BYLAWS

• Constitution and By-laws -  Approved by Special Resolution October 1, 2025

OPERATING POLICIES, PROCEDURES, RULES & REGULATIONS

• Operating Policies, Procedures, Rules, Regulations - updated Jan 18/16 - Please note that this document is currently under review. 

CODE OF ETHICS & CONDUCT

• BC Athletics Code of Ethics and Conduct Policy (August 2024)
• Screening and Safe Sport Education Policy (August 2024)

COMPLAINTS/ DISCIPLINE / APPEAL

• Complaints, Dispute Resolution and Discipline Policy (August 2024)
• Appeal Policy (August 2024)
• Complaint Form (August 2024)

DIVERSITY, EQUITY & INCLUSION POLICIES

• Athletics Canada and Provincial Territorial Branch Members - Policy on Transgender, Gender Diversity and Inclusion 

• Athletics Canada and Provincial/Territoria Branch Members - Diversity, Equity and Inclusion Policy

FAIR PLAY

• BC Athletics Policies on Equity - Access - Fair - Play
• BC Athletics Policy on Drugs in Sport

PRIVACY

• BC Athletics Privacy Policy (all sections)
• BC Athletics Privacy Statement and Personal Information Protection: Brief Summary
• BC Athletics Website and Publications Policy

Athletics Canada Policies

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• ATHLETICS CANADA CODE OF ETHICS AND CONDUCT POLICY 
• ATHLETICS CANADA POLICY ON TRANSGENDER, GENDER DIVERSITYAND INCLUSION
• UNIVERSAL CODE OF CONDUCT TO PREVENT AND ADDRESS MALTREATMENT IN SPORT (VERSION 2022 (6.0))
• ATHLETE PROTECTION GUIDELINES 
• DIVERSITY, EQUITY AND INCLUSION POLICY

• ATHLETICS CANADA BYLAWS
• ATHLETICS CANADA TECHNICAL RULES

Meeting Minutes

BCA Annual General Meeting (AGM)

Board of Director Meeting Minutes

CLUB & MEMBERS INSURANCE COVERAGE

COMMERCIAL GENERAL LIABILITY - Master Certificate (08/14/2025-08/14/2026)

Sport Accident/Injury Claim Form 

BC Athletics Member Insurance Summary 

Club Development

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