Governance

2025 BC Athletics Member Meetings

BC Athletics Annual General Meeting

VIRTUAL FORMAT 

Wednesday October 29, 2025

7:00 pm

 

Meeting Registration:

Registration Deadline for the Annual General Meeting is Sunday October 26, 2025.

• Annual General Meeting - Designated Voting Member
• Annual General Meeting - Non Voting Member

Board of Directors Nominations:

• Board of Directors Nomination Form  DEADLINE: OCTOBER 12, 2025 

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The BC Athletics Special Member Meeting took place on Wednesday October 1, 2025

Proposed Governance Package Documents:

Letter from BC Athletics Board of Directors

REVISED DRAFT: Proposed BC Athletics Constitution & Bylaws - PDF

SUPPORTING DOCUMENT: Material Changes to BC Athletics Constitution & Bylaws

BC Athletics Board of Directors Final Thoughts on Proposed Governance Package - Posted September 29, 2025

Letter of Support from viaSport - Posted September 29, 2025

 

 

 

 

 

 

 

 

 

Strategic Plan, Constitution & Bylaws, Policies

STRATEGIC PLAN​

• BC Athletics Strategic Plan 2022-2024 - Objectives, Areas of Focus and Implementation

CONSTITUTION & BYLAWS

• Constitution and By-laws -  Approved by Special Resolution October 1, 2025

OPERATING POLICIES, PROCEDURES, RULES & REGULATIONS

• Operating Policies, Procedures, Rules, Regulations - updated Jan 18/16 - Please note that this document is currently under review. 

CODE OF ETHICS & CONDUCT

• BC Athletics Code of Ethics and Conduct Policy (August 2024)
• Screening and Safe Sport Education Policy (August 2024)

COMPLAINTS/ DISCIPLINE / APPEAL

• Complaints, Dispute Resolution and Discipline Policy (August 2024)
• Appeal Policy (August 2024)
• Complaint Form (August 2024)

DIVERSITY, EQUITY & INCLUSION POLICIES

• Athletics Canada and Provincial Territorial Branch Members - Policy on Transgender, Gender Diversity and Inclusion 

• Athletics Canada and Provincial/Territoria Branch Members - Diversity, Equity and Inclusion Policy

FAIR PLAY

• BC Athletics Policies on Equity - Access - Fair - Play
• BC Athletics Policy on Drugs in Sport

PRIVACY

• BC Athletics Privacy Policy (all sections)
• BC Athletics Privacy Statement and Personal Information Protection: Brief Summary
• BC Athletics Website and Publications Policy

Athletics Canada Policies

 

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• ATHLETICS CANADA CODE OF ETHICS AND CONDUCT POLICY 
• ATHLETICS CANADA POLICY ON TRANSGENDER, GENDER DIVERSITYAND INCLUSION
• UNIVERSAL CODE OF CONDUCT TO PREVENT AND ADDRESS MALTREATMENT IN SPORT (VERSION 2022 (6.0))
• ATHLETE PROTECTION GUIDELINES 
• DIVERSITY, EQUITY AND INCLUSION POLICY

 

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• ATHLETICS CANADA BYLAWS
• ATHLETICS CANADA TECHNICAL RULES

 

Meeting Minutes

BCA Annual General Meeting (AGM)

2021-2024	2016-2020
2024 AGM - August 24, 2024 2023 Special General Meeting - November 18, 2023 2023 AGM - August 19, 2023 2022 AGM - August 20, 2022 2021 AGM - August 21, 2021	2020 AGM - August 22, 2020 2019 AGM - Sept 7, 2019 2018 AGM - Sept 8, 2018 2017 AGM - Sept 23 2017

Board of Director Meeting Minutes

2024	2023	2022	2021
March 31, 2024	January 21, 2023 April 5, 2023 May 12, 2023 May 22, 2023 June 14, 2023	November 19, 2022 August 3, 2022 June 8, 2022 April 6, 2022 March 3-4, 2022 January 22, 2022	November 20, 2021 August 20, 2021 August 13, 2021 August 5, 2021 June 17, 2021 (corrected)  April 14, 2021 March 18, 2021 January 23, 2021
	2020	2019	2018
	November 21, 2020 September 17, 2020 August 5, 2020 July 24-27, 2020  July 8, 2020 June 10, 2020 May 5, 2020 March 26, 2020 March 19, 2020 January 25, 2020	November 16, 2019 August 29, 2019 August 21, 2019 August 2, 2019 July 12, 2019 June 26, 2019 Apr 30, 2019 Jan 26, 2019	Nov 24, 2018 August 31, 2018 - Budget meeting April 24/18  Apr 3/18  Mar 7/18 Jan 27/18
			2017
			Nov 18/17 July 10/17 June 27/17 Mar 25/17 Jan 21/17

 

CLUB & MEMBERS INSURANCE COVERAGE

COMMERCIAL GENERAL LIABILITY - Master Certificate (08/14/2025-08/14/2026)

Sport Accident/Injury Claim Form 

BC Athletics Member Insurance Summary 

Club Development

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